About This Role
This administrative role supports DNV Maritime Australia with key administrative, financial, and operational activities. The position is a 12-month fixed-term role, suitable for a professional who can manage project accounting, invoicing, office administration, and security clearance coordination, while upholding DNV's values and quality standards.
Responsibilities
- Promote and support DNV’s objectives, vision, and values
- Undertake the responsibilities described in this job description as minimum expectations, while supporting additional business needs as required
- Deliver key administrative, financial, and operational support activities, including project accounting, invoicing and revenue administration, office administration and travel support, customer and order coordination, events coordination, commercial contract administration, compliance and internal controls, and Accounts Receivable support
- Support Naval Activities - Coordinate and monitor security clearance application and renewal processes for employees, contractors, and consultants
- Liaise with internal security representatives, government agencies, and external service providers regarding clearance requirements and application status
- Support administration of export control compliance processes for Defense and dual-use technologies, information, and services
- Support coordination of regional naval activities across Australia and New Zealand
- Provide support to other DNV stations as directed by Service Managers or Area Manager Maritime
- Take responsibility for own professional development and seek support when required
- Contribute to a positive, cooperative, and respectful working environment
- Assess own competence against assigned tasks and seek guidance from the line manager where necessary
- Take responsibility for the quality of own work
- Plan, perform, and report work in accordance with governing documents, procedures, and line manager instructions
- Identify opportunities for quality improvement and propose appropriate actions
- Actively support implementation of the QMS
- Comply with applicable DNV, customer, statutory, SHE, and environmental management requirements
- Perform work in a cost-effective manner that is beneficial to both customers and DNV, while maintaining required quality standards
- Represent DNV positively to customers and the public
- Liaise with Unit, Office, and Service Managers to support consistent, coordinated, and cost-effective customer service
Requirements
- Diploma or Degree in Business, Finance, Administration, or similar
- 3+ years administration or operations support experience
- Strong stakeholder management skills
