About This Role
This hands-on leadership role serves as the primary operational and strategic leader of MSHEF, overseeing daily operations, driving fundraising, managing grant programs, and building strategic partnerships. The role is ideal for an organized, proactive, and execution-focused individual who thrives in a high-trust, fast-moving environment and can bring structure and calm leadership to a growing organization.
Responsibilities
- Translate founder priorities and organizational goals into clear action plans, timelines, and follow-through
- Oversee recurring workflows and help ensure critical projects, meetings, and deliverables stay on track
- Build and maintain strong internal operating rhythms across planning, execution, and accountability
- Identify bottlenecks, gaps, and loose ends before they become urgent
- Bring work to near-completion before review whenever possible
- Strengthen and manage the systems that support fundraising, grants, communications, events, and board operations
- Organize files, templates, calendars, trackers, and internal processes so work is easier to manage and repeat
- Improve visibility around priorities, deadlines, follow-up, and organizational progress
- Help create more sustainable workflows that reduce reactive, last-minute coordination
- Support use and optimization of tools such as CRM platforms, planning systems, databases, and workflow trackers
- Serve as a trusted thought partner and execution partner to the founders
- Help prepare materials, updates, talking points, and planning support for leadership conversations and meetings
- Reduce the founders’ administrative and coordination burden by taking ownership of routine follow-up, reminders, and process management
- Learn founder voice, judgment, and pacing in order to support communications and decision-making effectively
- Support and eventually help lead follow-through with donors, partners, ambassadors, speakers, board members, and other strategic contacts
- Draft and coordinate thoughtful outreach, follow-up, and stewardship communications
- Track important touchpoints and ensure key relationships remain warm, organized, and moving forward
- Help prepare for donor, partner, and board meetings with strong briefing, coordination, and follow-up systems
- Coordinate board agenda preparation, meeting logistics, and leadership follow-up
- Support newsletters, communications drafts, and other organizational materials for founder review
- Help manage preparation for campaigns, webinars, events, and strategic initiatives
- Support timeline management and cross-functional coordination for major initiatives and recurring annual workstreams