About This Role
This role involves the physical and systematic management of inventory for the Microbiology department, ensuring compliance with cGMP regulatory standards and SOPs. The Inventory Manager will oversee day-to-day ordering and issuing of materials, maintain accurate master data, and develop a robust inventory control program using SAP (Warehouse Management) and MODA (Laboratory Inventory Management System).
Responsibilities
- Manage the day-to-day ordering, receiving, and issuing of consumables, reagents, media, and testing supplies for the Microbiology department
- Own and maintain physical and system inventory accuracy, including scheduled cycle counts and reconciliation of on-hand stock to SAP and MODA records
- Serve as the subject matter expert for SAP Warehouse Management and MODA Laboratory Inventory Management System, including supporting and maintaining the interface between the two systems
- Create, maintain, and govern master data (materials, vendors, storage locations, units of measure, batch/lot and expiration data) to ensure accuracy and consistency across SAP and MODA
- Develop, implement, and continuously improve inventory control procedures, including min/max levels, reorder points, and expiration/shelf-life management, to minimize discrepancies, stockouts, and obsolete stock
- Partner with Microbiology, Quality Control, Quality Assurance, Procurement, and IT to define system interface requirements, troubleshoot data discrepancies, and support system enhancements
- Initiate purchase requisitions and coordinate with Procurement and vendors to ensure timely availability of materials to support testing schedules
- Investigate, document, and resolve inventory variances; support deviation and CAPA investigations related to inventory or master data as needed
- Train and provide guidance to department staff on inventory transactions, master data entry, and proper use of SAP and MODA
- Generate and analyze inventory metrics and reports (e.g., accuracy, turns, aging, usage trends) and communicate findings to management
- Maintain a clean, organized, and compliant storage and laboratory support area in accordance with cGMP and safety requirements
- Ensure inventory practices comply with cGMP, SOPs, and applicable regulatory requirements
- Perform other duties as assigned
- Handle hazardous materials/waste
Requirements
- 3-5 years of inventory control/warehouse management experience, preferably within a pharmaceutical or other cGMP-regulated environment
- 3+ years of SAP experience required, including Warehouse Management and/or Materials Management modules
- Demonstrated experience with master data management/data governance
- Working knowledge of cGMP regulations and quality systems
