About This Role
This role coordinates and monitors the university's estate, infrastructure, CAPEX, interior, and furnishing works, including critical engineering systems and projects. It involves planning, budgeting, technical and commercial review, site execution monitoring, vendor coordination, invoice verification, statutory liaisoning, and documentation to ensure compliance with approved scope, quality, safety, budget, and timelines.
Responsibilities
- Coordinate critical engineering and CAPEX projects, including HVAC, electrical systems, transformers, generators, HT cables, lifts, fire safety systems, STP/ETP, heat pumps, solar equipment, UPS, civil works, and faculty laboratory infrastructure
- Coordinate design reviews, technical specifications, installation supervision, inspections, testing, commissioning, and project handover
- Prepare or coordinate CAPEX estimates, BOQs, BOMs, and budget proposals; obtain quotations and coordinate technical analysis, comparative statements, and techno-commercial evaluations
- Monitor vendor performance, project schedules, site progress, quality, safety, and compliance with approved scope and specifications
- Coordinate with the GEF Technical Cell, consultants, contractors, architects, project managers, and internal stakeholders on University infrastructure works, drawings, technical submissions, and project deliverables
- Review project estimates, BOQs/BOMs, work-order documents, and contractor invoices; coordinate measurements, supporting documentation, approval submissions, and payment follow-up through prescribed University workflows
- Maintain project records, approvals, inspection reports, meeting minutes, test reports, handover documents, and ERP records
- Coordinate statutory inspections, approvals, licences, renewals, NOCs, and property-related matters with relevant authorities, including BESCOM, BBMP, KSPCB, Karnataka State Fire and Emergency Services, and the Government Lift Inspectorate, as applicable
- Coordinate interior, furniture, and furnishing works for laboratories and classrooms, including layout development, budgeting, vendor coordination, site monitoring, and invoice verification
- Conduct periodic inspections at RUAS sites in Gudibande and Bagepalli, coordinate assigned CSR works at adopted schools in Kendanahalli, Kolar, and Mandikallu, and coordinate preparation of the Devanahalli project concept report
- Track project budgets, committed costs, expenditure, pending approvals, site issues, vendor performance, and compliance actions; prepare periodic MIS reports and escalate risks to the Head – Facilities Management
- Ensure all procurement, work orders, variations, budget approvals, certifications, and statutory submissions follow RUAS policies, ERP workflows, and prescribed approval authorities
- Undertake other estate, infrastructure, project coordination, and compliance assignments entrusted by the Head – Facilities Management
Requirements
- Bachelor's degree in Civil, Electrical, Mechanical Engineering, Construction Management, Architecture, or a related technical discipline is preferred
- 8–12 years of relevant experience in estate management, infrastructure projects, engineering CAPEX, construction, interiors, or facilities management
- Experience coordinating technical teams, consultants, contractors, vendors, procurement, Finance, and government/statutory authorities
- Working exposure to BOQ/BOM preparation, cost estimates, budgeting, site monitoring, technical documentation, invoice coordination, and project handover
- Experience in institutional, university, healthcare, commercial, or multi-building environments is desirable
- Project coordination, site monitoring, schedule tracking, and stakeholder follow-through
- Understanding of engineering systems, MEP works, civil works, interiors, and technical drawings
- BOQ/BOM preparation, estimation, CAPEX budgeting, and cost monitoring
- Vendor management, work-order documentation, invoice coordination, and commercial awareness
- Government liaisoning, statutory compliance tracking, and documentation
- Written communication, meeting coordination, report preparation, and escalation
- Proficiency in MS Excel, Word, PowerPoint, and ERP-based workflows; familiarity with project planning tools and CAD drawings is an advantage
Nice to have:
- Additional qualifications in project management, facilities management, contracts, or safety
Important Details
- Schedule: Regular site visits across assigned campuses and project locations
- Participation in project, technical, statutory, and vendor coordination meetings as required
- Flexibility to attend critical site activities, inspections, and urgent estate matters outside standard working hours when necessary
Application Process
- Answer the following questions: What is your highest Qualification? How many years of relevant experience do you have in estate management, infrastructure projects, engineering CAPEX, construction, interiors or facilities management? Do you have professional experience coordinating engineering infrastructure projects involving MEP systems, electrical installations, HVAC, fire safety systems, lifts or other critical engineering systems? Do you have practical experience preparing or coordinating CAPEX estimates, BOQs/BOMs, budget proposals, technical evaluations and contractor/vendor coordination for infrastructure or facilities projects? Do you have experience coordinating site execution, contractor inspections, project documentation and statutory approvals or inspections with government authorities for infrastructure, building or facilities projects? What are your current monthly CTC and expected monthly CTC? What is your current notice period?
About the Company
Ramaiah University of Applied Sciences (RUAS) has a Facilities Management department.