About This Role
This role coordinates and monitors the university's estate, infrastructure, CAPEX, interior, and furnishing works, including critical engineering systems and projects. It involves planning, budgeting, technical and commercial review, site execution monitoring, vendor coordination, invoice verification, statutory liaisoning, and documentation to ensure compliance with approved scope, quality, safety, budget, and timelines.
Responsibilities
- Coordinate critical engineering and CAPEX projects, including HVAC, electrical systems, transformers, generators, HT cables, lifts, fire safety systems, STP/ETP, heat pumps, solar equipment, UPS, civil works, and faculty laboratory infrastructure
- Coordinate design reviews, technical specifications, installation supervision, inspections, testing, commissioning, and project handover
- Prepare or coordinate CAPEX estimates, BOQs, BOMs, and budget proposals; obtain quotations and coordinate technical analysis, comparative statements, and techno-commercial evaluations
- Monitor vendor performance, project schedules, site progress, quality, safety, and compliance with approved scope and specifications
- Coordinate with the GEF Technical Cell, consultants, contractors, architects, project managers, and internal stakeholders on University infrastructure works, drawings, technical submissions, and project deliverables
- Review project estimates, BOQs/BOMs, work-order documents, and contractor invoices; coordinate measurements, supporting documentation, approval submissions, and payment follow-up through prescribed University workflows
- Maintain project records, approvals, inspection reports, meeting minutes, test reports, handover documents, and ERP records
- Coordinate statutory inspections, approvals, licences, renewals, NOCs, and property-related matters with relevant authorities, including BESCOM, BBMP, KSPCB, Karnataka State Fire and Emergency Services, and the Government Lift Inspectorate, as applicable
- Coordinate interior, furniture, and furnishing works for laboratories and classrooms, including layout development, budgeting, vendor coordination, site monitoring, and invoice verification
- Conduct periodic inspections at RUAS sites in Gudibande and Bagepalli, coordinate assigned CSR works at adopted schools in Kendanahalli, Kolar, and Mandikallu, and coordinate preparation of the Devanahalli project concept report
- Track project budgets, committed costs, expenditure, pending approvals, site issues, vendor performance, and compliance actions; prepare periodic MIS reports and escalate risks to the Head – Facilities Management
- Ensure all procurement, work orders, variations, budget approvals, certifications, and statutory submissions follow RUAS policies, ERP workflows, and prescribed approval authorities
- Undertake other estate, infrastructure, project coordination, and compliance assignments entrusted by the Head – Facilities Management