About This Role
Managing daily administrative operations and planning the annual budget for the administrative department are key aspects of this role. The position involves developing procedures for various administrative tasks and overseeing office management and purchasing, and suits an experienced administrative professional with leadership skills.
Responsibilities
- Plan the annual ADMIN budget and carry out daily operations of general administrative tasks
- Develop procedures for maid and messenger control, office management, purchasing, and travel expenses
- Report on ADMIN expenses for air tickets, stationery, office supplies, telephone, car parking, and utilities cost
- Deal with governance for updating all corporate documents that ADMIN jobs such as the rental agreement at 16th and 32th floors
- Verify all petty cash of RCB, RCLS, RCLL & MC/Board, and check overtime and housekeeper extra money, long-distance running fees for messenger before creating or sending purchase orders in SAP
- Deal with vendors to design layout and order office furniture for adding new seating for new hires each year
- Arrange accommodation and all facilities for new/existing expat staff or visitors
- Coordinate contractors and suppliers for renovation or to set up additional renovations such as downlights for pictures/defects
- Manage fixed assets, including selling, recording, and removing asset numbers
- Supervise, monitor, and advise employees on proper administrative practices
- Resolve administrative problems that may arise during operations
Requirements
- At least a Bachelor’s degree in any field
- At least 10 years of experience in general administration
- At least 5 years of experience in a supervisor role
- Good command of English (TOEIC > 700)
- Proficiency in MS Office applications, including Excel and Word
- Work well under pressure and in office management
