Manager, Administrative

About This Role

This administrative manager position is responsible for the administration and coordination of the medical school’s participation in the AAMC Visiting Student Learning Opportunities (VSLO) program. The role manages the full lifecycle of visiting student elective applications, ensuring compliance with institutional policies, AAMC requirements, and accreditation standards. The administrator serves as the primary point of contact for visiting students, academic departments, faculty, and institutional partners, facilitating efficient communication and a positive applicant experience. This individual also cross-trains to support areas within the Office of the Registrar and the Financial Aid & Scholarship team.

Responsibilities

• Administer the institution’s participation in the AAMC Visiting Student Learning Opportunities (VSLO) program, ensuring compliance with AAMC guidelines and institutional policies
• Manage the full lifecycle of visiting student elective applications, including catalog launch, application review, eligibility verification, departmental routing, enrollment, and final documentation
• Serve as the primary point of contact for prospective and accepted visiting students, providing timely guidance regarding application requirements, deadlines, eligibility, and institutional policies
• Oversee affiliation agreements for visiting students, ensuring appropriate agreements are established and maintained with participating institutions
• Coordinate the development, review, renewal, and execution of agreements in collaboration with internal stakeholders and Legal Counsel, ensuring compliance with institutional policies and applicable requirements
• Provide cross-functional support to the Registrar’s Office by assisting with student records management, auditing the course catalog, and supporting other operational priorities during peak periods
• Maintain cross-training on Registrar functions, assist with management of the shared departmental email
• Oversee application processing including eligibility, fees, post decision document review and affiliation agreements
• Manage all records while collaborating with departmental coordinators and student affairs leadership to support visiting learner experiences
• Monitor program data, develop and maintain operational procedures, identify opportunities for process improvement, and help ensure that the institution’s visiting student program operates efficiently, consistently, and in alignment with institutional goals and national best practices
• Be involved in and complete recurring projects
• Provide event support during busy seasons

Important Details

• Schedule: Monday - Friday, business hours
• Application deadline: 10/11/2026

About the Company

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SOM) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, and collaboration.