About This Role
This role involves performing postal duties in the mailroom, requiring familiarity with rules, policies, and procedures in compliance with LaSalle Corrections. The Mailroom Clerk is responsible for processing inmate correspondence, publications, and packages, ensuring security and proper handling of all mail.
Responsibilities
- Review incoming books intended for inmates' receipt; inspect general inmate correspondence, publications, and packages
- Maintain all records and files pertinent to processing inmate correspondence and mailroom activities
- Issue postage and writing materials to indigent inmates and maintain all necessary records pertinent to the issuance of such postage and materials
- Interpret correspondence rules and obtain information on proper procedures for handling inmate correspondence
- Prepare various forms related to the processing of inmate correspondence and mailroom functions
- Respond to inmate questions, complaints, and/or requests pertaining to their correspondence
- Ensure inmates do not handle other inmates' correspondence
- Scan all outgoing mail for content (contraband, gang related material, security issues, etc.) and report any suspicious material immediately
- Open all incoming mail (with the exception of legal mail) and scan and examine the contents for contraband or any material, written or otherwise, that may endanger the order or security of the facility; reseal all correspondence
- Bring all money orders addressed to detainees to the Business Manager daily
- Return all cash currencies to the sender
- Return all money orders mailed for a detainee that is no longer housed here to the sender utilizing proper procedures
- Sort all mail by addressee name and number and handwrite the offender's current housing assignment on the outside of the envelope
- Deliver all mail to the housing area upon completion of processing
- Return all undeliverable mail to the mailroom for proper processing
- Screen all publications for distribution to offenders
Requirements
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced and at times stressful environment
- Proficient with Microsoft Office Suite or related software
- Ability to follow direct orders and communicate clearly with the chain of command
- Ability to pass a drug test and criminal background
- High school diploma or equivalent
