Magistrate Secretary

About This Role

Working for the City of Jacksonville, the Magistrate Secretary provides broad administrative, organizational, and clerical support to the City Magistrate. This role manages daily office operations and requires a self-motivated individual with a keen eye for detail, who can complete assignments timely and maintain confidentiality.

Responsibilities

• Answer telephone calls and assist callers, directing them to other departments as appropriate
• Draft, type, and email daily dockets
• Draft and process recommended orders
• Prepare and process final orders for the presiding judge
• Maintain the calendar for the Magistrate and schedule hearings as appropriate
• Work independently and exercise discretion in dealing with confidential and sensitive information relating to court cases
• Ensure all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through detailed administrative work

Requirements

• Associate degree and one year of experience in business administration, paralegal, secretarial skills, or a closely related field
• Additional relevant experience may substitute for the recommended educational level on a year-for-year basis
• Legal experience necessary
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook)
• Knowledge of the rules of English grammar, spelling, and punctuation
• Ability to compose, proofread, and edit correspondence and reports
• Ability to communicate clearly and effectively
• Ability to interact effectively with the general public
• Ability to maintain confidentiality concerning sensitive information
• Ability to work under pressure and meet deadlines
• Ability to establish work priorities
• Ability to analyze court files for completeness of appropriate legal documentation

Nice to have:

• Family law experience

Benefits

• Four weeks off during the first year of employment
• Low and no-cost health insurance options
• Twelve paid holidays and a personal leave day
• Dental, vision, life insurance, and flexible spending plans available
• Eligibility for Federal Student Loan Forgiveness after ten years of public service and on-time payments

About the Company

The Courts Department is actively seeking to hire for this role within the City of Jacksonville.