Magistrate Court Administrator

About This Role

The Magistrate Court Administrator performs a range of administrative and clerical tasks for the Hays County Magistrate's Office, under the general supervision of the District Court Administrator and Hays County Magistrate. This role involves analytical and clerical duties to create, process, and record documentation for magistrations, and to coordinate and schedule all related hearings and bond matters.

Responsibilities

• Perform a variety of administrative duties for the Magistrate Court
• Schedule cases on the court's docket, including hearings, motions, and examining trials
• Schedule judges, attorneys, bailiffs, interpreters, and court reporters
• Notify concerned parties and assure proper notice is given concerning docket settings
• Monitor cancellations and modifications of cases and apprise judges of changes
• Review and ensure accuracy of all magistration forms
• Prepare Magistrate Court documentation on new arrests and magistrations
• Monitor court dockets and case flow
• Monitor jail data to ensure defendants enter the court system in a timely and efficient manner
• Receive and review bond violations and forward to the magistrate judge for signature approval
• Record and enter case and docket information into the electronic judicial system
• Prepare form letters, routine reports, warrants, magistration documents, mental health documentation, interlock installation documentation, and correspondence from Judges and rulings to attorneys
• Maintain cite and release data and notify defendants who receive cite and release tickets of their court date
• Assist in reporting monthly court activity to the Office of Court Administration
• Report data related to emergency protection orders to the corresponding agency and the Office of Court Administration
• Mail emergency protective order documentation to the victim
• Serve as a court liaison with law enforcement agencies and mental health hospitals
• Ensure completed mental health evaluations are reported to necessary parties
• Conduct research related to specific cases and compile pertinent information as needed
• Ensure confidentiality of all defendant information and records
• Maintain awareness of new developments in Court administration
• Assist customers in person or on the telephone
• Review and respond to inmate correspondence
• Respond to inquiries for information on magistration and court procedures
• Perform data entry and file maintenance of collection records
• Maintain and distribute material
• Perform other duties as assigned

Requirements

• High school diploma or equivalent
• Paralegal or related education or certification
• Three years of legal, court environment, paralegal, or related experience
• Valid Texas Class C driver’s license

Nice to have:

• Bilingual (Spanish/English) may be preferred
• Certified Court Management certificate preferred
• Notary Public may be required

Important Details

• Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed. This list of responsibilities is illustrative only, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Any equivalent combination of experience or training may be substituted on a year for year basis.