Logistics Director

About This Role

Leading large-scale B2B programs from concept through execution, with a focus on executive events and experiences, is the core of this role. The Logistics Director refines and delivers all logistics and operations elements from planning to delivery, directing internal teams and vendor partners, and managing essential event elements including venues, premium hospitality, catering, and transportation.

Responsibilities

• Refine and deliver all logistics and operations elements from planning to execution
• Manage venue, convention center, and hotel relationships, including space holds, floor plan approvals, in-house AV and exclusive vendors, union labor rules, and F&B minimums
• Lead research, outreach, management, and contracting for comprehensive transportation plans, including flights, ground transport, parking, and shuttle schedules for staff, VIPs, and attendees
• Oversee and manage event third party staffing (security, brand ambassadors, registration vendors) including managing RFPs, vendor negotiation and contraction, and event execution
• Direct all F&B operations: negotiate with restaurants and catering vendors, design menus and culinary experiences, and manage service timelines to ensure high-quality delivery
• Design and oversee exclusive experiences for VIPs, speakers, or talent, including private lounges, dedicated concierges, and specialized gifting
• Act as the ultimate guardian of the guest journey, ensuring high touch hospitality for guests
• Ensure seamless onsite execution and that programs are delivered on time, on budget, and to NVE’s standard
• Coordinate closely with client stakeholders across marketing, communications, content, IT, and security, and support executive and speaker logistics including rehearsal schedules and content deadlines
• Partner with creative leadership to ensure financial viability of any/all concepts and creative deliverables
• Collaborate cross-functionally with the internal project team to build project documentation, and present information to clients for review & approval
• Work closely with leadership to assess and allocate project resources efficiently
• Manage client relationships, ensuring that all client needs are executed in a timely manner
• Provide clear ongoing communication to the client regarding roles, responsibilities, scope, budget, and schedules for assigned programs
• Build and manage logistics budgets from $500K-$1.5MM++, from initial estimate through final reconciliation
• Set target margins with production leadership, track spend against budget throughout the project, and flag variance early
• Oversee coordination with internal teams on invoices and vendor payments
• Support the finance team by ensuring you and your teams close out projects promptly