Logistics Coordinator

About This Role

This Logistics Coordinator role involves managing the movement and monitoring of incoming and outgoing railcars between Great Falls and the refinery. The coordinator will handle loading, unloading, switching, releasing, and Bill of Lading (BOL) processing, working closely with the local BNSF yard and external customers to ensure smooth product movement and maintain strong customer relations.

Responsibilities

• Request daily trains and assign products for railcars entering and leaving the plant
• Bill railcars accurately and efficiently after loading or unloading twice daily
• Maintain scheduling and coordination tools daily with all loaded, unloaded, and stored railcar activities
• Manage customer constraints and requests when specific to loading
• Communicate as needed with rail loading crews and lab for updates, provide lists for feedstocks, and incoming empty cars to the plant
• Assist with creating Propane and NaHS truck BOLs, ticket all finalized Propane truck shipments, maintain record of all NaHS truck shipments, and email copies of BOLs to customers
• Send end-of-day rail reports and capture daily metrics
• Track and trace all shipments made to verify destination and waybill information is accurate
• Track and trace release line from loaders to verify all cars will be picked up by BNSF
• Manage car counts in plant to help minimize demurrage and CP counts in the Great Falls yard
• Target order inbound cars expected to arrive before midnight to minimize demurrage
• Ensure accurate responses to customer inquiries
• Provide timely responses to requests for information or copies of BOLs
• Manage BOL email distribution lists in SAP
• Communicate with key partners and customers regularly to maintain strong relationships (TDC/BNSF)
• Update loaded inbound status and verify products on BOLs prior to spotting
• Organize and file all shipment records
• Update feedstock storage sheets
• Work weekly with Yield accounting to ensure W-tanks are accurate and up to date
• Manage all no-shows, unavailable, extra cars, and pipeline misses daily
• Verify railcar numbers and dates on detention and storage invoices and maintain records of invoice data
• Manage prior product records in Master
• Mark up and notify of bad orders daily for Senior coordinator
• Perform additional duties as assigned

Requirements

• High school diploma or High School Equivalent required

Nice to have:

• Associate's or Bachelor's degree
• Three years of transportation/logistics experience