The Logistics Coordinator at Ninetron Tech will manage the end-to-end process shipments from Ninetron warehouse to customer. This includes tracking shipments, coordinating with logistics partners, updating records in Ninetron PMS system, and facilitating smooth handover to customers and internal teams. The role requires proactive follow-up, strong documentation skills, and timely communication with management and customers.
Key Responsibilities :
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Tracking & Internal Reporting:
• Update shipment status regularly in Ninetron PMS.
• Maintain accurate tracking of all shipments in transit until receipt.
• Send daily internal shipment reports to Ninetron management for all shipments not yet received.
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Post-Clearance & Dispatch:
• Communicate with the Ninetron accounting team to obtain necessary dispatch documents.
• Prepare the E-Way Bill and arrange documentation for movement of goods.
• Inform Ninetron teams in Delhi or Bangalore in advance about shipment arrival and dispatch schedules.
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Payment for transporter and record keeping:
• Responsible payment to delivery agent
• Checking and approving monthly shipping invoices
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Customer Communication
• Once shipment tracking details are available, update customers by email.
• Provide internal shipment tracking reports to relevant teams for transparency.
• Work closely with suppliers, logistics partners, and internal to ensure smooth end-to-end shipment
handling.
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System & Documentation:
• Create and manage shipment entries in Zoho Books.
• Maintain proper filing of all import, logistics, and clearance documents.
• Support the finance team with accurate logistics data for billing and reconciliation.
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Other Duties
• Ensures the integrity of shipment information by recording, verifying, consolidating, and entering transactions in Ninetron PMS
• Maintain Shipment Report list of open and Closed Shipments.
• Avoid legal challenges by complying with legal requirements.
• Secures technical information by completing database backups.
• Protects organization's value by keeping information confidential.
• Produce error-free reports and present their results.
• Analyze logistics information and summarize financial status.
• Spot errors and suggest ways to improve efficiency and spending.
• Review and recommend modifications to Logistics management systems and procedures.
