About This Role
This role is for a detail-oriented and responsible Logistics Coordinator to manage export and import documentation, shipment coordination, and related logistics activities. The ideal candidate will have practical knowledge of international trade documentation, shipping procedures, customs-related coordination, and Letters of Credit.
Responsibilities
- Prepare, verify, and maintain export and import documents
- Handle Bills of Lading (B/L), Certificates of Origin (COO), packing lists, and other relevant shipping documents
- Prepare shipment checklists and ensure all required documents are completed accurately and submitted on time
- Verify shipping documents against purchase orders, invoices, and Letter of Credit requirements
- Coordinate the issuance of Certificates of Origin through the relevant authorized bodies
- Prepare and verify packing lists and other supporting export documents
- Ensure consistency and accuracy across all shipping documentation
- Coordinate FOB (Free on Board) shipments with shipping lines, freight forwarders, and other logistics partners
- Arrange shipment bookings and follow up on vessel schedules, cargo movement, and shipping deadlines
- Coordinate freight forwarding activities and obtain shipment updates, freight quotations, and relevant documentation
- Coordinate with Customs House Agents (CHAs) for customs clearance and shipment-related formalities
- Follow up on customs documentation, cargo clearance, and export/import procedures
- Ensure timely communication between the company, CHA, freight forwarders, and shipping lines
- Understand and apply Incoterms relevant to export and import transactions
- Coordinate shipment responsibilities, costs, and documentation requirements according to agreed trade terms
- Maintain proper records and support compliance with applicable export/import procedures
- Review Letter of Credit terms and conditions relevant to shipment documentation
- Ensure documents are prepared in accordance with LC requirements and submission deadlines
- Coordinate with banks and concerned departments to address documentation discrepancies and facilitate timely document submission
- Maintain systematic records of shipments, shipping documents, and correspondence
- Track shipment status and ensure timely completion of logistics activities
- Coordinate with internal departments, suppliers, customers, banks, and external logistics partners
Requirements
- Graduate in Logistics, Supply Chain Management, International Business, Commerce, or a related field
- Practical knowledge of export and import documentation