The Logistics Coordinator supports FIFA's logistics and warehouse operations, ensuring materials are received, stored, prepared, shipped, and returned efficiently for internal customers and FIFA events worldwide. This role coordinates domestic and international shipments, inventory accuracy, and supplier relationships while acting as a back-up for internal mail distribution.
Responsibilities
Perform hands-on day-to-day warehouse operations, including receiving and unloading deliveries, checking materials, put-away, storage, picking, packing, labelling, kitting, dispatch, and processing returns.
Physically prepare, pack, and move materials for internal customers, FIFA events, and shipments, including assembling orders and ensuring goods are ready on time and in the required condition.
Coordinate and process warehouse orders and distribution activities while acting as back-up for internal mail distribution.
Conduct regular stock checks and support inventory counts, discrepancy resolution, and the accurate recording of goods movements.
Maintain and further develop the internal warehouse system, and support demand planning and stock flow in collaboration with internal stakeholders to ensure accurate inventory records and efficient stock management.
Organise and coordinate domestic and international shipments, including air freight, courier services, customs clearance, and the preparation of relevant shipping documentation, in collaboration with logistics service providers.
Support logistics operations on-site at FIFA events worldwide, including the preparation, delivery, set-up, replenishment, and return of event materials.
Ensure that warehouse activities are carried out safely, securely, and in accordance with applicable procedures, service standards, and handling requirements.
Advise and support internal stakeholders on international logistics, warehouse, distribution, and shipping-related projects, and develop and maintain relationships with suppliers, service providers, and internal customers, including supporting commercial negotiations.
Manage logistics-related supplier invoices, including verifying charges against orders and services, ensuring correct cost allocation and approvals, tracking payment status, and resolving discrepancies with suppliers and internal stakeholders.
Support the preparation of tender documents, evaluation of offers, and management of contracts with logistics service providers.
Develop and continuously improve logistics concepts, procedures, processes, and service levels while identifying and implementing opportunities to optimise costs and distribution services.
Requirements
Minimum 3 years of professional experience in logistics.
Completed commercial apprenticeship or equivalent qualification.
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Broad knowledge of logistics, with a strong understanding of warehouse and distribution operations.
Strong organisational skills with the ability to manage and coordinate multiple tasks and priorities.
Strong problem-solving skills with the ability to quickly identify issues and implement practical solutions.
Proactive and solution-oriented mindset with a continuous improvement approach.
Ability to work under pressure while maintaining accuracy and efficiency.
Self-motivated and able to work independently while collaborating effectively with internal and external stakeholders.
Strong communication and coordination skills with a customer and service-oriented mindset.
Fluent in English and good command of German, both written and spoken.
Good knowledge of Microsoft Office (Word, Excel, and PowerPoint).
Good knowledge of warehouse and logistics systems.
Driving licence required.
Readiness for stand-by duties.
Entrepreneurial spirit and a global mindset.
Nice to have:
Strong administrative background.
Experience in warehouse operations, distribution, international shipping, or related logistics activities.
Experience in the sports or events industry.
Further education or professional qualification in logistics, supply chain management, or a related field.
Additional languages, particularly French or Spanish.
A commercial apprenticeship or equivalent qualification in the field of logistics is preferred.
Benefits
Regular football sessions for all abilities.
Important Details
Workplace: Regular on-site presence at the office is required.
Founded in 1904, the Fédération Internationale de Football Association (FIFA) is the umbrella organisation of its members, currently 211 national football associations.
