Litigation Assistant

About This Role

Working for a leading personal injury law firm, the Litigation Assistant manages day-to-day operations, carries out administrative services, and supports the legal team. This position suits a candidate with a strong work ethic, exceptional problem-solving skills, and comfort working in a fast-paced, dynamic workplace.

Responsibilities

• Perform administrative duties, including scheduling calendar hearings and deadlines, organizing case files, and managing logistics
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Implement and improve administrative processes for more efficient workflow
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Perform other related duties as assigned to meet the needs of the business

Requirements

• High school diploma or general education degree (GED) required
• At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal
• Must possess the ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision
• Great written and communication skills, proficient in calendar depositions, mediation, and hearings
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures, practices, etc.
• Highly organized with the ability to juggle multiple deadlines in a fast-paced environment
• Strong writing and communication skills along with attention to detail
• Extensive computer and database expertise, Microsoft Word, Excel, Outlook, and type no less than 35 wpm

Nice to have:

• Associates degree in paralegal studies, a paralegal certificate, or a bachelor's degree
• Bilingual English and Spanish
• Experience in Personal Injury, WC, Premises, or other injury-related practice areas

Benefits

• Medical and dental insurance