Liaison Assistant - TJ / 1873239

Our client ACTED Pakistan is looking for a Liaison Assistant in Hyderabad

ABOUT ACTED PAKISTAN:

ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private, and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993 and currently supports communities in Sindh, Khyber Pakhtunkhwa, the Federally Administered Tribal Areas, and Azad Jammu Kashmir. ACTED Pakistan programs range from short-term emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED's strategy targets vulnerable communities affected by natural and conflict-related disasters, as well as a lack of socio-economic development. Functions

• Ensure compliance with all general requirements of the Provincial and District Authorities and Military Orders including submission of requested reports and responding to special requests.
• Advise on relationships with local authorities to facilitate a positive cooperative atmosphere.
• Advise programme teams on specific regulations implemented by the Authorities that impact the ability to implement activities and/or affect the speed of implementation.
• Submit and follow up on any pending permissions/authorizations needed to conduct activities across the District and ensure timely presentations on completed activities when required.
• Support programme teams in their communications with District Government Departments and/or in the collection of Government data for programme planning purposes.
• Ensure all Acted Internationals arriving in Sindh have all necessary documentation to access and remain in Sindh.
• Regularly file and pass on all copies of up-to-date permissions for Acted to operate in the District to the country office in Islamabad.
• Undertake regular field visits, including specific requests from Programme Teams, to ensure all Union Council Authorities are briefed on Acted activities and that all activities are properly coordinated at every administrative level.
• Capitalize on all processes and documentation used regularly for interactions with local authorities including preparation of templates for basic programme requests and development of a follow-up tool for all pending requests initiated by Acted.
• Support processes at the Area Office aimed at improving internal and external communication/visibility, such as the development of an Acted Information Bulletin.
• Advise on opportunities for collaboration with local NGOs, private sector organizations, and government departments; specifically support coordination in developing practical relations with other actors.

Security:

• Complete daily security situation reports to Coordination in both Sindh and the country office in Islamabad outlining major incidents and general trends.
• Support Coordination in developing security guidelines.
• Assist the GIS team in developing District maps.

Coordination with Local NGOs:

• Represent Acted at local coordination meetings or local NGO fora and ensure good relations with them.

General:

• Prepare weekly activity reports for the Area Coordinator outlining meetings attended and issues discussed along with any required action points.
• Translate any documents required for the purposes of coordination/external relations.
• Ensure all paperwork is filed and disseminated to the relevant line manager for their respective filing.

Accountability to Communities and Beneficiaries:

The staff member is responsible for ensuring that all relations with the communities we work with are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies.

Accountability:

All ACTED team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

PSEAH Obligation:

• ACTED has a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH) and strives to recruit those who share our values.
• All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
• All candidates who have been offered a position will sign and respect ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.
• Managers will have a special responsibility to foster a safe environment.
• Misconduct can lead to serious disciplinary sanctions.
• For the purposes hereof, the following definitions shall be used:

Sexual exploitation: means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially, or politically from the sexual exploitation of another.

Sexual abuse: means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Note: “ACTED is an equal opportunity employer. Females, minorities, and candidates with disabilities are encouraged to apply. Final selection will be based on the security clearance of the candidate. Only shortlisted candidates will be called for the next step of the recruitment.”