About the role
Responsibilities
Provides a wide variety of administrative support to Legal Counsel. The Legal Secretary works closely with Legal Counsel and Contracts Management to coordinate daily functions of the legal department.
- Provides administrative support to all lawyers and paralegals in the Legal Services Department including calendar maintenance, answering telephones, routing callers, transcription, and taking messages.
- Assists lawyers and paralegals in preparing and updating legal documents, ensuring accuracy. The legal secretary will also be responsible for creating indexes, completing transmittal letters, and sending copies to appropriate people.
- Documents, manages, and tracks legal documents in a timely manner.
- Completes administrative forms such as expense reports, arrange travel plans for lawyers and paralegals, and perform other similar tasks for lawyers and paralegals.
- Coordinates calendar and court materials regarding lawsuits and panel reviews, including all document handling and calendar tracking. This includes analyzing documents for appropriate handling, tracking document receipt and distribution, consulting with Risk Management for attorney and manager assignments, and creating correspondence.
- Maintains and creates all legal files in accordance with Legal Services policies and good legal practice in an accurate and efficient manner, ensuring that file systems are neat and well organized.
- Receives, distributes, and processes all outside counsel invoices.
- Transcribes dictated documents.
- Organizes and maintains law library, documents, and case files.
- Performs other duties as assigned or requested.
Experience
4 years secretarial experience with at least 2 years secretarial experience in a legal field.
Education
High School or equivalent.
Special Skills
Strong computer skills including Word Processing; knowledge of legal terminology and syntax; knowledge of the content, organization, and format of legal documents and correspondence; strong interpersonal/human relations skills; good oral and written communication skills; good time management/prioritization skills.
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