Legal Secretary

About This Role

This role supports the legal and corporate governance function of Pent Care Holdings Pty Ltd, working across the Holdings company and its five subsidiaries. The Legal Secretary provides comprehensive legal secretarial and administrative support, offering interesting and varied work across a group of six companies and a related charity.

Responsibilities

• Handle telephone and reception inquiries, including from subsidiaries, external lawyers, and advisers
• Open, maintain, and close legal and corporate files for each group entity
• Manage diaries and tasks
• Liaise with directors, external lawyers, accountants, auditors, and other professionals
• Maintain calendars, board and committee meeting schedules, and appointments
• Prepare board papers, minutes, resolutions, and general correspondence
• Maintain company registers and prepare ASIC lodgements for each group company
• Prepare and track contracts, intercompany loan agreements, and other group documents
• Maintain the group's contract, intellectual property, and key-dates registers
• Process legal invoices and track external legal spend

Requirements

• Experience in a legal secretary or legal assistant role is essential
• Ideally 2+ years' experience in a corporate, commercial, or in-house legal setting
• Robust knowledge of contractual negotiations and executions
• Sound and advanced knowledge of the Microsoft Office suite
• Exceptional phone manner and fast and accurate typing
• Strong technical, written, and communication skills
• Excellent time management and organisational skills
• Strong attention to detail, proofreading, and sub-editing skills
• Ability to maintain confidentiality and use discretion with board, financial, and family matters

Nice to have:

• Company secretarial experience

About the Company

Pent Care Holdings Pty Ltd is the holding company group operating across aged care, health, food and products, child and education services, and investment. Holdings manages group treasury, intellectual property, and intercompany arrangements for its five wholly owned subsidiaries. The group also supports Pent Care Ltd, an independent registered charity focused on community outreach. The organisation values care, integrity, and flexibility.