About This Role
Working closely with lawyers in the London office, the Legal Secretary provides secretarial services to a high standard, often under pressure and time constraints. This opportunity suits an ambitious and proactive individual who enjoys learning, takes ownership of their work, and sets high standards for themselves, and is looking to develop their career in a professional legal environment.
Responsibilities
- Create, edit, amend, and store correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents
- Respond to internal and external telephone enquiries, ensuring every call is attended to in a professional and polite manner
- Photocopy, fax, and scan documents and correspondence
- Book meetings and manage diaries
- Arrange the opening, closing, and archiving of accounts and files
- Maintain and update details of client contacts and addresses within the Lawyer's personal contact database and the Firm's CMS database
- Familiarise and comply with the Firm's house style
- Support other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines
- Provide cover for other secretaries within the team during times of absence, as required
- Implement and maintain the Lawyer's billing and collections system, including drafting invoice narratives
- Maintain accurate records and correspondence files in relation to the Lawyer's client files
- Liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies
- Be familiar with, and comply with, Firm policies relevant to the purpose of the job
- Participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas
- Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
- Continue to expand extensive knowledge of the role
- Arrange trips to include hotels, travel, meetings, and mail merges
- Issue invoices and draft first versions of narratives
Requirements
- Recognised legal secretarial qualification from a recognised university or college with relevant secretarial experience
- Copy and audio typing speeds of at least 50-60 wpm with an accuracy of 98%
- Work independently and as a team member
- Tact and diplomacy to deal with confidential matters
- Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets
- Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding, including high-quality correspondence
