About This Role
Joining a dynamic legal team, the Legal Secretary supports attorneys across diverse practice areas, including estate planning, environmental law, civil litigation, and family law. This vital role involves managing legal documentation, conducting research, and providing exceptional administrative support to ensure smooth and efficient legal operations. It suits a candidate who thrives in a fast-paced environment and has a passion for legal support.
Responsibilities
- Prepare, review, and manage legal documents such as pleadings and correspondence with precision and confidentiality
- Organize and maintain case files using document management systems like PCLaw, ensuring easy access and compliance with record-keeping standards
- Assist attorneys with client communication, scheduling appointments, and coordinating meetings to facilitate effective case management
- Support litigation processes through document review, filing court documents electronically or physically, and tracking deadlines in procedural law contexts
- Manage legal administrative tasks including data entry, proofreading documents for accuracy, and handling confidential information with integrity
- Perform general office duties such as answering phones with professional etiquette, organizing files, managing calendars, and supporting project management initiatives across multiple practice areas
Requirements
- Proven experience as a Legal Secretary or in a similar legal support role with familiarity in family law
- Some knowledge of procedural law processes and experience supporting litigation cases from inception through resolution
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional written and verbal communication skills; keen attention to detail for proofreading and drafting legal documents
- Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times
- Proficiency in Microsoft Office Suite (Word, Excel PowerPoint) along with experience using Word processing software for drafting and editing documents
- Paralegal experience or related legal administrative experience is highly desirable
Nice to have:
- Familiarity with project management tools