Legal Secretary

About This Role

This role is for a Legal Secretary who will provide comprehensive administrative and secretarial support within a law office. The position requires strong organizational skills, attention to detail, and the ability to handle confidential information while interacting with clients and managing various office procedures.

Responsibilities

• Greet visitors and direct them to the appropriate individuals
• Answer telephones, take messages, and respond to inquiries
• Assist with preparations for industry presentations, reports, and special events
• Book meeting rooms and set up conference calls
• Communicate with clients
• Perform administrative tasks, including filing, scanning, and photocopying
• Type emails, memos, and letters
• Create and manage client files
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Proof, transcribe, revise (and sometimes show revisions with strike-out and bold) and format correspondence, pleadings, contracts, and outlines
• Maintain conference rooms and kitchen spaces
• Maintain and update client governing documents
• Input and proof client contracts into document management system
• Assist with set up for special events
• Perform other duties as assigned

Requirements

• Trained in law office procedures, law office technology and legal terminology
• Specialized skills and knowledge pertaining to the legal profession
• Excellent written and oral communication skills
• Technically savvy with strong attention to details and time management
• Good judgment, discretion, a proactive work ethic and well-developed interpersonal skills
• NetDocuments (document management)
• Office 365: Word, Excel, Outlook, PowerPoint
• WordPerfect
• LeanLaw (timekeeping)
• Adobe Pro