Legal Secretary

About This Role

This role provides dedicated support to employment litigation attorneys in the Orange County office. The legal secretary works with multiple attorneys, typically four, offering a full range of support for current cases and projects. The position suits a very organized, detail-oriented team player with recent California litigation legal secretary experience.

Responsibilities

• Provide dedicated support to four attorneys in employment litigation, affirmative action, class action, and other related matters, and backup support as needed
• Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources
• Handle a wide variety of complex and confidential time-sensitive material
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments as directed, including proofreading
• Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications
• Coordinate docketing for litigation attorneys, maintain calendars and CLE records
• Book and organize travel arrangements including flights, hotels, transportation, and make changes to reservations as needed
• Prepare expense reports and assist with billing and collections as needed
• Perform various office and client filing, both paper and electronic

Requirements

• High school diploma or equivalent required, BA strongly preferred
• 3+ years' experience as a California legal secretary
• Familiarity with California state and federal rules and procedures
• Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills
• Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task
• Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows
• Possess a client service mindset with strong verbal and written communication skills
• Be analytical, able to problem-solve and propose resolutions
• Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines

Nice to have:

• Labor and employment law experience
• Experience with class action litigation

Important Details

• Seniority level: Mid-Senior level

About the Company

Jackson Lewis P.C. is a law practice and legal services firm.