Legal Secretary

About This Role

Joining one of the world's leading law firms, the Legal Secretary provides high-level administrative and legal support to attorneys and practice teams. This role is an exciting opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering outstanding client service.

Responsibilities

• Prepare, edit, proofread, and format legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials
• Manage attorney workflow, priorities, and deadlines while serving as a trusted resource and partner
• Collaborate closely with attorneys, colleagues, and the Attorney Resource Center (ARC) to provide seamless support
• Assist with client billing activities, including reviewing and editing prebills and coordinating with the Billing Department
• Open new client matters and coordinate requests for client files and records through the firm's Information Governance team
• Coordinate domestic and international travel arrangements through the firm's approved travel provider
• Enter, review, and finalize attorney time entries in accordance with firm procedures
• Maintain both electronic and physical filing systems, ensuring documents are accurately organized and stored
• Coordinate meetings, conferences, client visits, and special events, including conference room reservations, catering, technology support, and Outlook invitations
• Manage calendars, appointments, phone communications, contact lists, and routine correspondence
• Provide transcription and dictation support as needed
• Organize incoming mail and ensure timely routing of documents and communications
• Process expense reports, invoices, and accounts payable submissions
• Manage original legal documents, deposition transcripts, and records with accuracy and confidentiality
• Convert and format documents across multiple platforms, including Word, PDF, Excel, and PowerPoint
• Support attorneys and practice teams with a variety of administrative and project-based requests

Requirements

• High school diploma required; associate's or bachelor's degree preferred
• Minimum of 10 years of legal secretarial experience in a law firm or professional services environment
• Typing proficiency of 60+ words per minute
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems
• Experience with legal technology platforms and applications, including iManage, Emburse, DTE Time Entry, or similar systems
• Experience using ChatGBT, Copilot, and/or Claude
• Thorough understanding of legal terminology, legal documentation, and court filing procedures, including electronic filings