About This Role
This legal secretary role supports litigation attorneys in a fast-paced law firm environment. The position suits an organized and communicative individual with a teamwork mentality who is eager to take ownership of their work.
Responsibilities
- Draft and review legal correspondence, thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
- Prepare and collect conflict of interest checks, open new files, and maintain client files
- Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
- Make client and client-related appointments for attorneys as necessary
- Maintain a professional demeanor with all firm clients, attorneys, staff, and vendors, including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
- Be familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
- Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
- Be proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
- Provide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members
Requirements
- Minimum two years of litigation secretarial experience
- Experience maintaining paperless files
- Knowledge of service deadlines for various litigation tasks, including familiarity with the California Code of Civil Procedure
- Successfully pass a background and drug screen
Nice to have:
Benefits
- Comprehensive benefits package, including medical, dental, and vision
- HSA and FSA plans available for employees and dependents
- Work-life balance
- Generous PTO policy
- 401K plan including a 3% Employer Safe Harbor contribution
- 1.5% Profit Sharing contribution
- Firm-paid life insurance and long-term disability
- Employee Assistance Program
- Year-end bonuses and referral fee programs
- Regular firmwide socials and events
- Positive firm culture
About the Company
Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states.
