About This Role
The Legal Mailroom Clerk is a critical position within the legal operations team, responsible for the daily printing, shipping, and tracking of legal filings for paralegals. This role is ideal for someone who is highly detail-oriented, process-driven, and comfortable working under strict deadlines, while maintaining flawless documentation and shipment tracking in Salesforce.
Responsibilities
- Print, scan, assemble, and ship daily legal filings for legal teams
- Ensure 100% accuracy in printed materials, shipping labels, and filing contents
- Coordinate outbound shipments using UPS, USPS, FedEx, and DHL
- Accurately track all shipments in Salesforce, including destination, tracking numbers, shipment status, and delivery confirmation
- Maintain clear documentation so shipments can be quickly located, traced, or corrected if needed
- Perform quality checks on outgoing and incoming documents to ensure compliance and accuracy
- Maintain organized physical and electronic filing systems
- Assist with inbound mail processing as needed
- Generate shipment reports and maintain detailed shipping logs
- Occasionally deliver or pick up packages (valid driver’s license required)
- Collaborate closely with legal teams to meet strict deadlines
Requirements
- Strong attention to detail (non-negotiable)
- Excellent organizational and time-management skills
- Proven experience in mailroom, administrative, or legal support roles
- Strong data entry skills with a focus on accuracy and consistency
- Proficiency with MS365
- Familiarity with shipping platforms (UPS, USPS, FedEx, DHL)
- Ability to handle sensitive and confidential information
- Effective written and verbal communication skills
- Ability to lift up to 40 lbs occasionally
- Valid Driver’s License
- High school diploma or equivalent required
- Minimum 1 year of administrative, mailroom, or similar experience
- Experience in a fast-paced office environment
Nice to have:
- Experience using Salesforce or similar case management/CRM systems
- Bilingual (English/Spanish)
- Legal environment experience is a strong plus
Benefits
- Performance-based bonus potential
- 401(k) with employer match: 100% match on the first 3% you contribute, plus 50% match on the next 2% (up to 4% total)
- Health, dental, and vision insurance
- 15 days PTO (plus one additional day per year after 3 years)
- Paid holidays
- 1-month sabbatical after 5 years
- Gym membership reimbursement
