Legal Executive Assistant

About This Role

Working with assigned partners and Of Counsels, the Legal Executive Assistant coordinates daily activities and provides the highest level of administrative support and practice coordination. This role supports a group of partners and Of Counsels as part of a team-based support structure within the Legal Administrative Services Department, reporting to the Director of Administration and taking daily direction from assigned partners.

Responsibilities

• Provide executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the litigation practice group
• Collaborate closely with assigned partners to effectively manage day-to-day coordination of their respective practices
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls
• Manage client onboarding, billing, and relationship management activities
• Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional, coordinating flights, hotel accommodations, car service, visas, and dining reservations
• Provide back-up support to peers and liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently

Requirements

• Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients
• Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other
• Ability to work independently and with a team, and to delegate and manage resources effectively
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment
• High level of integrity and discretion in handling confidential information
• Creative thinker who is resourceful and anticipatory of the needs of their assignments
• Self-starter with demonstrated instances of taking initiative
• Ability to work overtime as necessary
• Bachelor’s degree preferred or equivalent relevant work experience
• 5 years relevant experience required, preferably in a law firm environment