This role is for a Legal Assistant or Senior Legal Assistant to join the legal team in New York, primarily focusing on corporate governance, regulatory compliance, and corporate secretarial functions for U.S. entities. The position also provides administrative and operational support to legal professionals, coordinating with internal and external stakeholders on compliance and corporate matters. It suits a professional dedicated to delivering expert advice to the U.S. market and advancing Springer Nature's mission.
Responsibilities
Provide proactive administrative and operational support to the Head of Legal, North America, and the U.S. Legal team, demonstrating strong organizational skills, sound judgment, and adaptability while managing multiple priorities in a fast-paced environment
Manage complex calendars, travel arrangements, visa applications, expense processing, and meeting logistics, exercising strong organizational savvy to align support activities with departmental and business priorities
Organize meetings, workshops, and conference calls; prepare agendas, presentations, and meeting materials; record minutes; and track follow-up actions to ensure alignment with team goals and successful execution of key initiatives
Support corporate governance activities for U.S. entities by maintaining corporate records, resolutions, meeting minutes, officer documentation, and required filings, demonstrating attention to detail and the ability to manage complex information accurately
Coordinate document execution processes, including signatures, notarizations, certifications, and filings, ensuring legal documentation is completed efficiently, accurately, and in accordance with governance requirements
Monitor corporate compliance notifications, filing deadlines, regulatory correspondence, and governance requirements, using sound judgment to identify priorities, mitigate risks, and escalate issues appropriately
Support Know Your Customer (KYC), vendor onboarding, compliance questionnaires, beneficial ownership requests, and related due diligence activities by coordinating with stakeholders and managing competing requirements across multiple functions
Maintain legal records, matter files, document repositories, and knowledge management resources, ensuring information is organized, accessible, and safeguarded while supporting the Legal team's operational effectiveness
Support contract administration activities by coordinating document routing, signature collection, filing, retention, and tracking key contractual obligations, applying strong attention to detail and an understanding of business priorities
Assist with document collection, organization, and records management in support of litigation, investigations, audits, regulatory requests, and other sensitive matters, demonstrating resilience and discretion when working under tight deadlines or changing priorities
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Manage legal team databases, operational systems, and reporting tools, ensuring data integrity, process efficiency, and effective support for departmental objectives
Support trademark and intellectual property administration activities, coordinating filings, maintaining records, and tracking deadlines in collaboration with internal stakeholders and external providers
Prepare high-quality presentations, reports, spreadsheets, correspondence, and other materials for legal and business stakeholders, tailoring communications effectively for diverse audiences
Serve as a trusted point of contact for internal and external stakeholders, building positive relationships, demonstrating strong interpersonal awareness, and ensuring inquiries are handled professionally and efficiently
Support legal operations initiatives, departmental projects, budgeting activities, invoice processing, and outside counsel administration, applying financial acumen while balancing operational efficiency and business needs
Assist with the coordination of legal training, knowledge-sharing initiatives, and learning and development programs that support team effectiveness and broader departmental goals
Contribute to process improvement initiatives that enhance service delivery, strengthen collaboration, and help the Legal function respond effectively to changing business needs and periods of increased demand or crisis
Build collaborative partnerships across the business, demonstrating adaptability, resilience, and organizational awareness to support a highly effective, customer-focused Legal team
Requirements
Bachelor's degree
2+ years of experience in a Legal Assistant, Executive Assistant, Legal Operations Assistant, Corporate Governance Assistant, or similar administrative role
4+ years of relevant experience to be considered for a Senior Legal Assistant level
Experience supporting legal, compliance, corporate governance, executive, or professional services functions is required
Strong organizational, coordination, and time-management skills with the ability to manage multiple priorities simultaneously
Exceptional attention to detail and commitment to accuracy
Strong written and verbal communication skills with the ability to interact professionally with stakeholders at all levels
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
Collaborative, proactive, and solutions-oriented approach with strong customer-service skills
High level of integrity, sound judgment, and professional ethics
Nice to have:
Experience working with document management, governance, workflow, or legal operations systems
Benefits
Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts
An array of Employee Social Networks
About the Company
Springer Nature is one of the leading publishers of research in the world, publishing a large number of journals and books and pioneering open research. Through its leading brands, trusted for over 180 years, the company provides technology-enabled products, platforms, and services that help researchers uncover new ideas, share discoveries, and advance learning.
Research and learning are the cornerstones of progress, which is why we open doors to discovery for our communities, enabling millions of researchers, clinicians, educators and other professionals to access, trust and make sense of the latest insights.
