Legal Assistant

About This Role

This Legal Assistant role sits at the heart of Ballymore Asset Management's Legal Team, supporting the management of leaseholder transactions, legal enquiries, and routine property-related legal matters across a large residential portfolio. You will play a key role in managing leaseholder applications, legal enquiries, management packs, and LPE1 responses across a diverse residential portfolio. Acting as a central point of contact for leaseholders, solicitors, and internal stakeholders, you will ensure legal matters are progressed efficiently and in line with service level expectations.

Responsibilities

• Manage applications for licences to alter, licences to assign, subletting consents, and pet consents
• Review supporting documentation to ensure compliance with lease requirements
• Liaise with leaseholders, solicitors, and managing agents throughout the application process
• Prepare standard legal documentation, approvals, and correspondence
• Maintain accurate records and monitor application progress
• Prepare and issue LPE1 responses and management information packs
• Respond to enquiries raised by buyers' solicitors during property transactions
• Ensure all information is accurate, complete, and issued within agreed timescales
• Assist with landlord and tenant matters across the residential portfolio
• Support the Legal Team with tribunal proceedings, disputes, and other legal matters where required
• Assist in drafting, reviewing, and issuing routine legal documents and correspondence
• Conduct legal and property-related research and prepare summaries and reports
• Support legal compliance and regulatory activities as required
• Act as a first point of contact for leaseholders, solicitors, managing agents, and internal colleagues
• Manage incoming correspondence, ensuring timely and professional responses
• Escalate complex legal issues and risks to the Legal Team where appropriate
• Provide comprehensive administrative support to the Legal Team and wider business where necessary
• Maintain organised electronic and paper filing systems
• Prepare reports, trackers, and legal case updates

Requirements

• Excellent written and verbal communication skills, with the ability to communicate professionally with leaseholders, solicitors, managing agents, and internal stakeholders
• Experience dealing with leaseholder enquiries, property-related correspondence, and stakeholder communications
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

Nice to have:

• Experience within a legal, conveyancing, leasehold management, residential property, or asset management environment