About This Role
Managing the leasing operations for assigned properties or portfolios is the primary focus of this role. This involves attracting and securing tenants, negotiating lease agreements, maintaining strong tenant relationships, and achieving established occupancy and revenue targets. The role also supports the company's overall business direction and strategic objectives through effective management and operation of residential, industrial, and commercial properties.
Responsibilities
- Conduct market research and analysis to identify new markets, business opportunities, evolving customer needs, competitive developments, and relevant technological advancements
- Assist the Real Estate Operations Head in developing and implementing growth strategies that promote financial performance, property value, occupancy, and customer satisfaction
- Establish appropriate rental rates through market research and analysis of prevailing market rates, operating costs, overhead, depreciation, taxes, and target profitability
- Develop and implement appropriate marketing and sales initiatives to maximize property exposure, attract qualified prospective tenants, and maintain a high occupancy rate
- Coordinate with affiliated real estate brokers and other external partners in the marketing and promotion of available properties and leasing opportunities
- Maintain an optimal occupancy rate by actively sourcing and attracting prospective tenants and developing and implementing effective leasing and marketing strategies aligned with occupancy and rental income targets
- Market and promote available residential units, commercial spaces, industrial properties, and other assigned properties to prospective tenants
- Evaluate the suitability of prospective tenants through comprehensive discussions and consultations
- Assist prospective tenants in making informed leasing decisions by providing relevant property information, including floor area and layout, facilities and amenities, location advantages, building provisions, and available technical services
- Review, evaluate, and process prospective tenant applications, including completion and verification of required forms and documents, financial capacity checks, background and reference checks, and other appropriate due diligence
- Prepare and draft lease contracts, considering the appropriate lease term, commercial conditions, and provisions necessary to protect the interests and assets of the property owner
- Coordinate with the Legal Department for review and approval of lease contract provisions and secure final approval from the Real Estate Operations Head
- Provide approved lease contracts to tenants and coordinate the completion of lease documentation, move-in requirements, and collection of applicable payments prior to occupancy
- Monitor lease expirations, renewals, vacancies, tenant turnover, and other leasing activities to ensure timely action and minimize vacancy periods and potential revenue loss
- Manage and maintain positive tenant relationships by promptly addressing tenant inquiries, complaints, requests, concerns, and other leasing-related matters
- Coordinate with the Technical Services Department regarding repairs, preventive maintenance, renovations, and emergency works for assigned properties
- Ensure, in coordination with Technical Services, that vacant units are properly maintained and in suitable condition prior to the scheduled tenant move-in date
- Assist the Technical Services Department in assessing and evaluating tenant complaints, suggestions, and recommendations that may require operational or management action
- Supervise, guide, and coach leasing personnel, when applicable, to ensure effective execution of leasing activities and achievement of performance targets
- Coordinate with the Finance Department to ensure the timely receipt and processing of tenant invoices, billings, and other accounts receivable-related documents
- Assist the Finance Department in following up and collecting outstanding tenant payments, including the submission and collection of required BIR Form 2307 and other applicable tax-related documents, particularly in cases involving delinquent or difficult-to-manage tenants
- Ensure compliance with company policies, approved procedures, lease agreements, and applicable laws, regulations, and government requirements governing property and leasing operations
- Review and provide final approval, within the scope of delegated authority, of property and leasing-related documents, including contracts, budget allocations, requests, and other operational documents requiring approval
- Prepare and submit regular management reports covering occupancy, leasing performance, rental income, operating expenses, maintenance costs, tenant concerns, and overall property performance
- Perform other real estate operations-related duties and responsibilities as may be assigned by the immediate superior and/or the Chief Executive Officer
Requirements
- Preferably a graduate of Property Management, Real Estate, Business Administration, Mechanical, Electrical or Civil Engineering, or any related course
- Minimum 5 to 8 years of experience in the Real Estate Industry
- Working knowledge in understanding financial and accounting principles and statements
- Working knowledge in reading architectural plans, and electrical & mechanical circuits
- Working knowledge in drafting contracts and agreements
- Working knowledge in building maintenance
- Working knowledge in relevant local legislation and regulations
- Acquired skills in Organizational & Planning, Resource Management, Negotiation, Customer Service Orientation, Effective Internal & External Communications, Prospecting, Sales & Marketing
- Excellent communication, negotiation, and interpersonal skills
- Attention to detail is a must in carrying out daily tasks
Nice to have:
- License in Real Estate and relevant certifications
Benefits
- HMO membership upon hiring
- De Minimis Benefits
- Group Life Insurance
- Providing productivity tools and allowances
- Annual Performance Incentive
- Regularization Increase
Important Details
- Team: Supervise, guide, and coach leasing personnel, when applicable
About the Company
This position supports the company's strategic objectives through the effective management and operation of residential, industrial, and commercial properties, ensuring the requirements and expectations of property owners, management, and tenants are met while preserving and enhancing property value.
