About This Role
Leading wedding events from start to finish is the core of this coordinator role, which involves executing plans, managing vendors, and directing support staff. This position is ideal for an experienced, organized, and confident individual who thrives in a fast-paced environment and is ready to take on a leadership role in event management.
Responsibilities
- Take the lead on assigned weddings and act as the primary Melissa Alison Events contact on the wedding day
- Review and understand all wedding details, vendor information, floor plans, and timelines prior to the event
- Lead wedding rehearsals when required
- Manage and execute the wedding-day timeline from setup through reception
- Coordinate vendor arrivals, setup, and logistics
- Communicate directly with venues, vendors, the wedding party, and clients throughout the event
- Direct Assistant Coordinators and other event-day staff
- Oversee ceremony setup and coordinate the processional
- Ensure ceremony and reception spaces are set according to approved plans and designs
- Assist with and oversee décor, signage, stationery, candles, and other event details
- Manage transitions throughout the wedding day and keep vendors informed of timing
- Anticipate potential issues and troubleshoot problems quickly and calmly
- Ensure important details and client requests are executed correctly
- Support the couple and wedding party throughout the day
- Oversee teardown and ensure client items and décor are properly packed and accounted for when required
- Represent Melissa Alison Events professionally at all times
Requirements
- Previous wedding or event experience is preferred
- Experience in wedding coordination, event planning, venue coordination, catering/event management, or another role that has provided direct experience with event-day logistics
- Strong understanding of how a wedding day operates from setup through reception
- Confident taking ownership of an event and making decisions when needed
- Experience working directly with vendors and event venues
- Comfortable managing and directing a small event-day team
- Extremely organized and detail-oriented
- Able to read, understand, and execute detailed wedding timelines and floor plans
- Excellent communicator
- Able to remain calm and professional when plans change or problems arise
- Proactive and able to anticipate what needs to happen next
- Comfortable communicating confidently with clients, families, wedding parties, and vendors
- Reliable, punctual, and takes commitments seriously