About This Role
This full-time, on-site temporary assignment supports an executive department in San Jose, covering maternity leave. The role is an excellent opportunity for someone with strong administrative, research, and document management skills who enjoys supporting legal, policy, and organizational initiatives.
Responsibilities
- Assist with reviewing, tracking, and maintaining chapter constitutions and bylaws
- Track submissions, maintain accurate records, and organize documents and related materials
- Assist with correspondence regarding revisions, updates, and document submissions
- Support committee coordination, research assignments, and special projects
- Assist with preparing and distributing policy bulletins
- Provide administrative support to the Board of Directors, including meeting preparation and coordination
- Maintain files, spreadsheets, and departmental records
- Prepare business correspondence, assist with basic reports, and manage deadlines
- Provide general administrative and project coordination support to the Executive Department
Requirements
- Strong organizational skills and attention to detail
- Basic understanding of project coordination principles and procedures
- Familiarity with organizational structures, policies, practices, and procedures, ideally within a union environment
- Strong written communication skills, including business letter writing and basic report preparation
- Proficiency with document management, spreadsheets, and general office applications
- Ability to manage multiple priorities, maintain accurate records, and meet deadlines
Nice to have:
- Basic knowledge of constitutions, bylaws, or governance documents
- Background in legal support, governance, policy administration, or project coordination
Important Details
- Schedule: Full-Time, Monday-Friday, 8:00 AM-5:00 PM
- Duration: Temporary assignment through April/May
About the Company
This role supports an executive department.
