IT Administrative Specialist

Job Status:

OPEN

Closing Date:

07/06/2026 04:00 PM

Posting Number:

054307

Position Title:

IT Administrative Specialist

Job Description:

Provide operational, administrative, and logistical support to the Technology Services Supervisor. Ensure continuity of technology services, purchasing, inventory, and warehouse operations in the absence of the Technology Services Supervisor. Serve as a central coordination point for day-to-day IT functions and departmental communication.

Duties and Responsibilities:

• Assist with daily coordination of IT operations, including purchasing, inventory tracking, and documentation.
• Maintain records of technology assets, orders, deliveries, and inventory transactions.
• Prepare correspondence, reports, spreadsheets, and departmental documentation.
• Support budget tracking by maintaining purchase records and assisting with documentation of expenditures.
• Assist with receiving, tagging, stocking, and distribution of technology equipment.
• Maintain accurate inventory records and reconcile discrepancies.
• Process equipment check-in/check-out and transfers to campuses and departments.
• Help coordinate equipment preparation for deployments and replacements.
• Assist in obtaining quotes and preparing purchase orders for technology equipment and services.
• Track orders, shipments, and delivery timelines, ensuring proper documentation.
• Coordinate with vendors for routine services such as printer repairs and equipment maintenance.
• Coordinate scheduling for equipment deliveries, setups, and deployments.
• Assist with new campus setups, device rollouts, and relocation of equipment.
• Provide basic end-user support and route technical issues to appropriate IT staff.
• Serve as the primary point of contact for Technical Services in the absence of the Technology Services Supervisor.
• Ensure continuity of purchasing, inventory, delivery, and support processes during supervisor absences.
• Coordinate urgent issues with appropriate IT staff and escalate when necessary.
• Maintain confidentiality of sensitive information.
• Maintain regular attendance.
• Perform other duties as assigned.

Experience:

• 1–3 years of administrative, warehouse, inventory, or IT support experience

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Basic understanding of technology equipment, inventory systems, and IT operations
• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Strong organizational and time management skills
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Strong communication and customer service skills
• Ability to maintain accurate records and confidentiality

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional districtwide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Apply To:

Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.