Ensuring the integrity of financial and operational processes, verifying compliance with policies, and protecting company assets are the core responsibilities of this internal auditor role. The position focuses on the purchasing, inventory, sales, and expense cycles within restaurant branches and the central warehouse, aiming to enhance internal control efficiency and reduce waste, manipulation, and errors.
Responsibilities
Review daily revenues for each branch and reconcile them with Point of Sale (POS) reports
Verify that recorded sales match cash amounts, bank deposits, electronic payments, and delivery application transactions
Review discounts, cancellations, returns, and complimentary meals, ensuring necessary approvals are in place
Review petty cash and operating expenses, ensuring the validity of supporting documents
Verify the accuracy of financial documents, invoices, and disbursement/receipt vouchers
Review financial reconciliations, identify unjustified discrepancies, and report on them
Conduct periodic and surprise inventory counts in the central warehouse and restaurant branches
Reconcile actual balances with recorded balances in the accounting or inventory management system
Review material receipt operations from suppliers, ensuring compliance with purchase orders, invoices, quantities, and approved specifications
Verify the integrity of material disbursement procedures from the warehouse to branches, and review disbursement requests and delivery notes
Review inventory transfers between the warehouse and branches, and between branches themselves
Monitor expiry dates and the application of the First-Expired, First-Out (FEFO) principle, where appropriate for the nature of the materials
Review storage procedures for food items, packaging materials, and cleaning supplies, ensuring proper segregation
Identify causes of inventory discrepancies, such as damage, loss, waste, expiry, and unauthorized disbursement
Verify the documentation and disposal of damaged and expired materials according to approved procedures
Review access permissions to the warehouse and the movement of high-value or operationally sensitive items
Evaluate storage efficiency, levels of stagnant inventory, slow-moving items, and potential over-purchasing
Prepare reports on inventory discrepancies and recommend necessary corrective actions
Conduct periodic and surprise field visits to restaurant branches to verify adherence to operational procedures
Review the receipt of food items within branches, ensuring compliance with required quantities and specifications
Reconcile raw material consumption with actual sales according to approved recipes and production standards
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Analyze discrepancies between actual and theoretical consumption of food items
Review records of waste, damage, and returned meals, ensuring their approval and documentation of reasons
Verify adherence to approved portion weights, recipes, and ingredient quantities
Review preparation and production processes to ensure optimal use of raw materials
Verify adherence to hygiene, storage, and food safety procedures within the approved control scope, and immediately report health risk observations to the relevant management
Review procedures for receiving and handing over trusts, assets, equipment, and operational tools in branches
Monitor operational violations, assess their financial and operational impact, and propose appropriate solutions
Verify the existence of an approved purchase request before executing purchasing operations, according to specified authorities
Review price offers and compare suppliers, ensuring adherence to the purchasing policy
Verify that purchase orders match invoices and receipt reports
Review returns to suppliers and credit notes, ensuring their accounting and inventory recording
Analyze purchase prices of key materials and compare their changes across different periods
Review dealings with suppliers and detect indicators of conflict of interest, duplicate invoices, or unauthorized purchases
Ensure segregation of duties between purchase request, approval, material receipt, invoice recording, and payment disbursement, as much as possible
Review raw material costs and food and beverage cost percentages compared to sales
Analyze discrepancies between actual and standard meal costs
Monitor waste, damage, and expiry rates and compare them to target rates
Identify items with abnormal consumption or high losses
Review reasons for low profit margins in certain items or branches, in coordination with financial and operational management
Provide practical recommendations to reduce waste and improve resource utilization without affecting product quality and food safety
Verify adherence of departments, branches, and the warehouse to approved policies and procedures
Review adherence to the financial and administrative authority matrix
Evaluate the adequacy of internal controls and procedures for protecting cash, inventory, and assets
Verify adherence to approved procedures for handling trusts, expenses, purchases, and returns
Review user permissions in financial, POS, and inventory systems, in coordination with relevant departments
Document non-compliance cases and escalate them to the authorized administrative body for necessary action
Prepare periodic and surprise audit reports for branches and the warehouse
Document observations, determine their severity, and their financial and operational impact
Provide clear and actionable recommendations to address shortcomings
Follow up on the implementation of corrective actions with relevant departments within agreed timelines
Escalate significant observations and suspected cases of manipulation or fraud to the authorized administrative body without delay
Prepare periodic reports for senior management including key risks, financial and inventory discrepancies, compliance level, and status of recommendation implementation
Maintain the confidentiality of information, documents, and audit results
Requirements
Bachelor's degree in Accounting, Finance, Auditing, or a related field
3 to 5 years of practical experience in internal auditing or financial and operational auditing
Experience in the restaurant, food and beverage, or retail sector is preferred
Experience in inventory counting, warehouse review, and discrepancy analysis
Good knowledge of the purchasing, sales, cost, and inventory cycles
Professional certifications such as CIA or CPA are required
Strong analytical skills and the ability to detect errors and discrepancies
Accuracy and attention to detail
Integrity, independence, and objectivity
Ability to prepare professional reports and present results clearly
Proficiency in Excel and accounting, POS, and inventory management systems
Professional communication and investigation skills, and evidence collection
Ability to perform fieldwork and conduct surprise inventory counts
Ability to manage time and prioritize risks
Commitment to information confidentiality and protection of company assets
English language proficiency
Important Details
Experience: 3 years in internal auditing (required)
About the Company
The company ensures the integrity of financial and operational processes, verifies compliance with policies, and protects company assets.