About This Role
Supporting attorneys and legal professionals within an immigration practice group, the Immigration Practice Assistant manages client correspondence, coordinates calendars, and maintains accurate records. This role plays a critical part in supporting immigration case management, facilitating communication, and ensuring timely administrative task completion in a fast-paced legal environment.
Responsibilities
- Prepare, edit, format, and distribute client correspondence, legal documents, and administrative materials
- Open new client and matter files using firm-approved case management and document management systems
- Maintain accurate paper and electronic files, including email correspondence and client records
- Manage attorney and team calendars, schedule meetings, appointments, conference calls, and video conferences
- Coordinate domestic and international travel arrangements as needed
- Prepare and submit expense reports and reimbursement documentation
- Receive, review, and route incoming mail and email communications, ensuring appropriate documents are attached and distributed
- Coordinate with document production and administrative services teams on document preparation projects
- Assist with tracking deadlines and maintaining organized records related to immigration matters
- Stay informed regarding changes in immigration regulations, policies, procedures, and best practices
- Provide administrative support to attorneys, legal professionals, and clients while maintaining confidentiality
- Perform additional duties and special projects as assigned
Requirements
- High school diploma or equivalent
- Minimum of 3
-5 years of experience supporting an immigration legal practice, law firm, corporate legal department, higher education institution, or other professional services environment
- Experience supporting high-volume document management and client service activities
- Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel
- Ability to maintain confidentiality and handle sensitive client information
- Flexibility to work overtime as business needs require
Nice to have:
-s degree
- Prior experience with legal case management, document management, or client relationship systems
- Familiarity with legal, immigration, or case management software
- Experience supporting immigration attorneys or legal professionals
- Familiarity with employment-based and family-based immigration processes
- Experience with legal billing, matter management, or client intake systems
