About This Role
This contract position supports human resources and timekeeping functions, ensuring compliance and efficiency across multiple administrative areas. It offers a dynamic opportunity for a detail-oriented administrative assistant with strong organizational skills and proficiency in Microsoft Office tools.
Responsibilities
- Maintain and update central databases using Microsoft Excel, QuickBooks, and other tools to ensure compliance with grant and funder requirements
- Support the Case Management department by organizing files, preparing for audits, and addressing deficiencies
- Track and collect program rents, issue receipts to clients, and provide compliance reports to relevant departments
- Manage petty cash accounts, including reconciliation, expense allocation, and preparing reimbursement requests and weekly reports
- Handle site cash accounts, deposits, and donations, ensuring accurate tracking and reconciliation
- Monitor supply inventories, coordinate approved purchases, submit purchase orders, and manage vendor balances
- Collaborate with program staff to process requests for supportive service funds aimed at meeting client needs
- Assist with accounting functions, ensuring deposits and expenses are accurately documented and submitted promptly
- Compile and maintain data for grant applications, budget tracking, and billing purposes
- Support event planning activities for annual and periodic events involving donors, partners, clients, and staff
Requirements
- Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
- Experience handling inbound and outbound calls with excellent customer service skills
- Skilled in data entry and email correspondence
- Ability to schedule appointments and manage time effectively
- Prior experience supporting human resources functions, including recruitment and training coordination
- Strong organizational and problem-solving skills
- Familiarity with tracking and reconciling financial accounts and petty cash
- Effective communication skills, both written and verbal
Benefits
- Access to top jobs
- Competitive compensation and benefits
- Free online training
- Medical, vision, dental, and life and disability insurance
- Eligibility to enroll in company 401(k) plan
Important Details
About the Company
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. They offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
