Human Resources Student

About This Role

This Human Resources Student role offers an engaging and dynamic environment to help develop industry-leading automotive technologies. The position involves assisting the HR Manager with administrative functions, maintaining confidentiality, and supporting internal communications and event planning. It suits a self-starter and team player currently pursuing a degree in Human Resources Management or a related field.

Responsibilities

• Assist HR Manager with all departmental/Human Resource administrative functions
• Maintain confidentiality and accuracy of appropriate documentation throughout employment history for all employees
• Perform all administrative functions related to the Production/HR departments (including Health, Safety and Environmental)
• Prepare letters, memos, and other documents as needed
• Manage and maintain employee personnel files, ensuring accurate record-keeping and proper document archiving
• Maintain and manage internal communication channels, including communication boards, monthly newsletters, mylife, and MagnaNow, to ensure timely and effective distribution of information
• Assist with event planning for social events (company BBQs, Picnic, Luncheons etc.)
• Manage the internal engagement program (CVL) and update the team scores in SharePoint
• Maintain temporary employee personnel files, ensuring accurate record-keeping
• Maintain the Hourly Performance Appraisal system for all employees
• Assist with preparation for all HR and HSE Audits
• Ensure compliance with IATF16949 and ISO14001 by adhering to work instructions and maintaining accurate records
• Prepare work instructions as needed
• Greet visitors, contractors/subcontractors using appropriate sign-in procedures and contact appropriate MSM individuals
• Maintain the contractor database while ensuring contractor compliance
• Answer and direct incoming phone calls and take phone messages as necessary
• Maintain accurate knowledge of fax and photocopier systems; perform minor service and troubleshooting; source; maintain product inventory per machine and instruct others, as required
• Prepare outgoing mail, faxes, and courier packages; order supplier as necessary
• Monitor inventory levels on all stationeries and order supplies as necessary (business cards, letterhead, forms, etc.)
• Monitor and manage kitchen inventory
• Manage catering needs for meetings
• Maintain and set up boardroom
• Perform other duties and projects as assigned by Human Resources Manager

Requirements

• Currently enrolled in Post-Secondary education working towards a degree program or equivalent in Human Resources Management or related field