About This Role
This Human Resources Specialist position is responsible for the administrative duties within the Human Resources Department, contributing daily to the well-being and development of the organization's staff. It involves managing employee records, supporting HR operations, and ensuring data integrity within the HR systems.
Responsibilities
- Send out "New Hire" and "New Hire Pay" notifications to relevant parties
- Create and edit employee records, custom fields, and define system codes to meet HR business needs
- Navigate Security Management User Administration modules to reset passwords and usernames
- Manipulate the database as needed
- Identify systematic issues and make necessary corrections to maintain application/database integrity
- Assist Human Resources Manager with NHSC verifications and portal integrity
- Assist in all in-service clinician verifications for those participating in the NHSC Scholarship and Loan Repayment Program
- Assist in conducting all employment verifications for new applicants with the NHSC and new hires transferring from another FQHC to CHI
- Assist the Human Resources Manager and VP of Human Resources with problem resolution related to HRSA/NHSC
- Provide administrative support to the Human Resources Manager (including backup for ADP pay-x pert and HRB in the manager's absence, requiring advanced administrative work and independent judgment in solving employee problems)
- Perform employment verifications from various agencies and entities, utilizing APD Payroll Records
- Present policies, procedures, and benefits at orientation to new employees in the manager's absence when assigned
- Research payroll records and employee files to resolve employee problems
- Provide support to the HR Manager during the annual open enrollment period, ensuring plans are active in ADP
- Update employee benefit records in ADP and run various reports to support documents received and audit entered data
- Prepare or update employment records related to hiring, transferring, promoting, and terminating
- Review all new hire paperwork, ensuring it is completed and processed with all necessary documents present and valid
- Oversee the onboarding process until all Human Resources Specialists are proficient in the new process and paperwork
- Create and edit all Human Resources documents as directed by the HR Manager or VP of Human Resources
- Create all onboarding schedules, with the exception of Providers
- Assist in recruitment when directed by the HR Manager, including informing job applicants of duties, responsibilities, benefits, schedules, working conditions, and promotion opportunities
- Ensure all training documents are scanned into the ADP system
