About the role
HR Generalist
3 month contract ( with potential for temp to perm)
Hybrid, 2 days on site
NY, NY (Zip Code: 10032)
$30-36hr
Must Haves:
Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner.
Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals
Strong analytical and tenacious problem-solving skills necessary.
Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
Must be able to quickly acquire knowledge of University policies, procedures, and systems.
Preferred Qualifications
Bachelor's degree in Human Resources or a related field
Duties:
Recruitment
Assist with the recruitment of staff by posting positions on the appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
Onboarding
Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
Communication with new hires and departments to ensure smooth onboarding experience.
Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
Process all short-term visitors and student utilizing JIRA.
Payroll and PeopleSoft Process Management
Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
Compliance and Immigration
Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
Systems and Project Work
Use HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
Other duties as assigned or requested.
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