About the role
Brief Description About ECI ECI’s mission is to be the global leader of professional consulting services for the life sciences industry. Our clients lean on our diverse perspectives and decades of expertise to tackle their toughest challenges, and we take pride in providing them transformative solutions with distinctive, sustainable and long-term value. ECI boasts a proven track record of providing full product life cycle consulting on a variety of challenging and exciting projects. Our collaborative culture, welcoming team and flexible employment & benefit options allow us to maintain strong relationships with the most talented individuals in the life sciences industry.
About The Role As an HR Associate, you will be supporting and working closely with the CR HR team as well as other HR stakeholders to support daily HR needs and team effectiveness. You will be involved in operations support, project coordination, calendar management, reporting & analytics, and assisting with HR programs. For this role, we need an individual who is highly organized, analytical, and eager to contribute to HR deliverables that impact the broader organization.
What You´ll Do
- Maintain up-to-date and compliant personnel files, including legal documents, disciplinary actions, and other employee records.
- Prepare employment-related documentation such as employment/salary certificates, VISA letters, and exit paperwork.
- Coordinate employee travel arrangements as required. Process travel and expense documentation in accordance with company policies.
- Support HR programs including recruitment, onboarding/offboarding, benefits administration, training and development, and policy implementation.
- Ensure accurate data entry and reporting in HR systems; maintain high data quality and consistency.
- Prepare and share reports with the CR HR team and stakeholders.
- Coordinate and track progress on HR projects and initiatives, ensuring milestones and timelines are met.
- Payroll support including approval and updating of vacations in the system, review of payroll incidents.
- Manage office supply inventory for the HR department and coordinate replenishment with approved vendors.
- Organize HR-specific meetings including agenda preparation, note-taking, and follow-up on action items.
- Support the onboarding and orientation process for new hires, ensuring a smooth integration into the company.
- Support for ISO related processes, including weekly reminders, creating and assigning training, training verifications, etc.
- Organize team events, engagement activities, and recognition initiatives such as birthdays, team-building events, office visits, and social gatherings.
- Maintain and update the HR SharePoint site to ensure user-friendly access to key information.
- Provide day-to-day administrative and operational support to the CR HR Manager.
What We Look For
- Bachelor’s degree in HR, Business Administration, or a related field
- Minimum 1-2 years’ experience in HR, with exposure to HR or HR Operations activities preferred; comparable professional experience may be considered
- Experience in project management and/or analysis is a plus
- Proficiency in Microsoft tools, including Excel, PowerPoint, Teams, and Word, and working knowledge of HR systems (e.g., UKG)
- Ability to build relationships and collaborate effectively across teams
- Excellent organizational and time management abilities
- Effective written and verbal communication skills, with experience presenting to stakeholders
- Strong critical thinking and analytical skills
- Detail-oriented and proactive with a solution-focused mindset
- Strong confidentiality and discretion in handling sensitive information
ECI is an equal opportunity employer All qualified applicants will receive consideration for employment at ECI without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law.
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