About the role
Duties
Major Duties: (Complete and detailed duties are on the Position Description)
The major duties include, but are not limited to:
This position is located within an Air National Guard Military Personnel Flight (MPF), Mission Support Group at an Air National Guard flying wing. The primary purpose is to assist a higher graded specialist in researching/studying/analyzing and administering all aspects of the assigned function(s). Performs duties in one or more program areas as described below. Incumbent identifies the scope or nature of a situation and determines the need for and obtains additional information through research of pertinent records, identifying trends and patterns, and/or review of technical reference material in order to resolve problems or controversies pertaining to human resources matters.
Duties and Responsibilities:
Career Enhancements:
- Provides technical assistance to all reporting officials. Quality reviews reports for compliance with current directives and standards. Assists in the management of the military awards and decorations program. Coordinates, monitors, and ensures accountability of annual tour participation. Ensures compliance with suspense requirements. Researches Unit Personnel Record Group (UPRG) and various source documents pertinent to service data discrepancies. Computes service dates as required. Monitors administration of the officer/enlisted promotion program. Provides assistance in administering and managing the enlisted retention program. Provides procedural guidance to commanders, supervisors, and staff members on the Weight Management Program (WMP). Provides advice and assistance to commander and staff on various Career Enhancement programs.
Customer Service:
- Ensures accuracy of information input in the Defense Enrollment Eligibility Reporting System (DEERS), and the Real Time Automated Personnel Identification System (RAPIDS). Participates in development of procedures and establishment of policy for building, updating, auditing, and for accountability and disposition of automated and manual records. Ensures records are accurately maintained and updated. Provides assistance to higher-grade employee with the Point Credit Accounting and Reporting System (PCARS) program. Compiles reports and statistical information regarding various programs.
Participates in management of the Military Dress and Appearance program. Fully participates in administration of the Casualty Service Program and in monitoring of the Family Care Program. Ensures action is taken to correct military records when required. In the absence of the program manager.
Employment:
- Reviews the Unit Personnel Management Roster and coordinates federal recognition boards as required. Suspense packages to ensure timely (UPMR) and identifies and resolves problems involving mismatches, over-grade/under-grade and/or overage situations. Assists unit commanders in resolving excess and over-grade conditions. Prepares reports on strength accountability and provides statistics to senior staff on projected and actual losses. Verifies accuracy of Unit Manpower Documents (UMD) and Extended UMD (EUMD), and compares UMDs against local products/Manpower Data System. Provides manpower data to commanders and assists them with problem areas. Assists in making classification eligibility determinations of personnel for retraining status. Processes officer and enlisted direct conversions. Participates in officer and enlisted indirect conversion through conducting research and reviews of members' qualifications. Maintains suspense and updates duty status and deployment availability codes.
Responsible for managing the squadron Self-Assessment Program Manager (SAPM), providing squadron commander with updates and recommendations for improvement areas, verifying MICT checklists are accurate and current, schedules IG inspections and SAVs based on identified areas of enhancement. Assists commander with the annual Statement of Assurance (SOA) by compiling data throughout the year regarding strengths, weaknesses and areas of improvement. Monitors the squadron's Air Force Training Records (AFTR), ensuring all training records are up to date and member's training plan is on task, makes recommendations to supervisors on training process improvements, provides training plans to supervisors, prioritizes training concerns affecting readiness.
Qualifications
General Experience:
Work performing clerical, assistant, or technical work which requires knowledge of the procedures, established guidelines, and techniques involved in carrying out the work of the organization.
Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
Education
Education Requirements:
No special educational requirements needed for this position.
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