About the role
Duties
Incumbent performs HR assistant and general office and clerical support work. Receives and screens applicants, employees, and patients telephone calls and answers inquiries concerning the employing organizations structure and functions or general questions concerning HR office procedures. Answers inquiries regarding types of vacancies and vacancy announcements, procedures for filing applications, receipt and disposition of applications, and general questions concerning Federal Employment. Maintains method of advertisement for vacancy announcements with the employing organization. Distributes Merit Promotion, Competitive, Status, OPM, and DEU vacancy announcements to the appropriate departments or mailing list. Maintains Without Compensation (WOC) applications and ensures required forms are completed. Verifies naturalized citizen and non-citizen documentation. Reviews security clearance paperwork for completion.
Maintains files for Merit Promotion announcements, DEU announcements, applicants in the USA Staffing, and WOC workers. Performs computer troubleshooting; initiates computer and phone work orders; creates computer accounts for new employees, assigns menus and keys as appropriate; and teaches new employees how VA computer systems work.
Work Schedule: FT, 8:00am-4:30pm, Monday thru Friday.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Specialized Experience:
Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-5 position you must have served 52 weeks at the GS-4 level. For a GS-6 position you must have served 52 weeks at the GS-5 level. For a GS-7 position you must have served 52 weeks at the GS-5 level.
GS-5 Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: duties performed as a personnel clerk, human resources assistant, office assistant, and similar experience requiring a general knowledge of human resources.
GS-6 Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: duties performed as a personnel clerk, or human resources assistant. This knowledge includes posting jobs on USA Staffing, processing SF-52's, assisting applicants applying for jobs, determining eligibility of applicants, processing HR related forms/paper work, updating HR Share Points, and other related duties requiring a general knowledge of human resources.
GS-7 Specialized Experience: Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing the full range of staffing, and/or personnel support services to managers and employees. Primary areas of responsibility would have included, but are not limited to: providing direct support to specialists in recruitment and placement; position management, workforce planning, pay administration, and/or office automation support and assistance.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
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