HRIS Specialist

About This Role

This role focuses on maintaining accurate HR data across all systems, ensuring compliance with data privacy, and supporting continuous improvement in HR data management. The specialist will handle employee data through the entire lifecycle and collaborate with various teams to resolve data-related issues.

Responsibilities

• Maintain and update employee data accurately in HR systems and HR databases
• Ensure employee data is accurate, complete and consistent across HR systems
• Perform regular data audits and validations to identify discrepancies and drive timely corrections
• Manage HR data entry related to employee lifecycle events, including new hires, transfers, promotions and terminations
• Ensure HR data handling complies with applicable data privacy requirements and company policies
• Maintain data governance standards, definitions and relevant documentation
• Support internal and external audits by providing accurate HR data and supporting documentation
• Monitor and maintain appropriate data security and confidentiality practices
• Validate employee data inputs against supporting documents to ensure completeness and correctness
• Perform regular data quality checks to identify and correct errors, duplicates and inconsistencies
• Ensure all employee data changes follow defined approval workflows and controls
• Collaborate with HR, Payroll and HRIS teams to resolve employee data-related issues
• Provide guidance on HR data standards and correct data entry practices
• Respond to queries relating to data discrepancies and reporting accuracy
• Identify recurring HR data issues and recommend appropriate process improvements
• Contribute to the development and maintenance of validation procedures, SOPs and data quality frameworks
• Support initiatives to improve data quality, automation and reporting reliability
• Coordinate recruitment-related activities for candidates and hiring managers
• Maintain accurate recruitment documentation and databases
• Support pre-employment and post-employment hiring activities and administration

Requirements

• Bachelor’s degree in Human Resources, Data Analytics or a related field
• 2–4 years of relevant experience in HR operations, HR systems or HR data management
• Hands-on experience with SuccessFactors and HR reporting
• Strong attention to detail and commitment to data accuracy
• Good analytical and problem-solving skills
• Good understanding of HR systems, employee data and HR processes
• Good communication and stakeholder management skills
• Ability to handle confidential employee information with discretion
• Ability to identify data discrepancies and follow through on corrective actions

Nice to have:

• Experience working within a Shared Services or multinational environment