About This Role
This senior specialist role combines managing HR information systems and operations with end-to-end recruitment, focusing on mass hiring and Mandarin-speaking talent. It suits a professional with extensive HR experience who can ensure data accuracy and drive efficient hiring processes.
Responsibilities
- Manage and maintain HRIS systems, including Talenta and Oracle, ensuring accurate and up-to-date employee data
- Manage end-to-end HRIS processes, including attendance, leave, overtime, employee movement, employee master data, and other HR transactions
- Manage and maintain employee records, HR documentation, and employment-related data
- Prepare and administer Warning Letters (SP) and other employee disciplinary documentation in accordance with company policies
- Support the Payroll Team by ensuring the accuracy and completeness of attendance, overtime, leave, employee data, and other payroll-related inputs
- Prepare and maintain HR reports and dashboards, providing accurate data and insights to support HR management decisions
- Identify HRIS/process issues and coordinate with relevant teams or system providers to ensure timely resolution
- Ensure HR data accuracy, confidentiality, and compliance with company policies and applicable regulations
- Manage end-to-end recruitment for Operations, with a strong focus on mass hiring and Mandarin-speaking talent
- Handle the full recruitment cycle, from manpower planning, sourcing, screening, interview coordination, assessment, offering, negotiation, and onboarding
- Develop and maintain recruitment channels to support high-volume hiring requirements
- Manage relationships with recruitment vendors, agencies, job portals, and other hiring channels
- Monitor recruitment performance and optimize hiring channels based on cost, quality, hiring speed, and conversion rate
- Prepare and maintain recruitment reports, including hiring progress, recruitment funnel, hiring achievement, time-to-fill, and recruitment costs
- Monitor and manage the recruitment budget to ensure effective and efficient utilization
- Identify recruitment trends and provide data-driven recommendations to improve recruitment efficiency and hiring outcomes
Requirements
- Minimum 8 years of experience in HR, with strong hands-on experience in HRIS management and recruitment
- Proven experience managing Talenta and Oracle HRIS, including employee data, attendance, leave, overtime, and HR transactions
- Strong experience in end-to-end recruitment, particularly mass recruitment for Operations and recruiting Mandarin-speaking candidates is highly preferred
- Strong understanding of HR operations, HR administration, HRIS, and recruitment processes
