About This Role
This HR Specialist role is responsible for maintaining and ensuring the accuracy of employee data across all HR systems and databases. The position involves data governance, validation, and continuous improvement initiatives, while also supporting recruitment activities. It suits a candidate with experience in HR operations or data management within a multinational environment.
Responsibilities
- Maintain and update employee data in HR systems
- Ensure data accuracy, completeness, and integrity across all HR databases
- Perform regular data audits and validations to identify discrepancies and drive corrections
- Manage data entry related to employee lifecycle events (hire, transfer, promotion, termination)
- Ensure compliance with data privacy regulations and company policies
- Maintain data governance standards, definitions, and documentation
- Support internal and external audits by providing accurate HR data and documentation
- Monitor and enforce data security and confidentiality
- Validate employee data inputs against supporting documents for completeness and correctness
- Perform regular data quality checks to identify and correct errors, duplicates, or inconsistencies
- Ensure all data changes follow defined approval workflows and controls
- Collaborate with HR, Payroll, and HRIS teams to resolve data-related issues
- Provide guidance on data standards and correct data entry practices
- Respond to queries related to data discrepancies and reporting accuracy
- Identify recurring data issues and recommend process improvements
- Contribute to the development of validation procedures, SOPs, and data quality frameworks
- Support initiatives to enhance data quality, automation, and reporting reliability
- Coordinate activities for candidates and managers
- Maintain documentations and database
- Support pre/post-employment hiring activities
Requirements
- Bachelor’s degree in Human Resources, Data Analytics or related field
- 2-4 years of experience in HR operations, HR system or data management role
- Hands-on experience with SuccessFactors system and reporting
- Experience working within a Shared Services or multinational environment is an advantage
Important Details
- Employment Type: Permanent
About the Company
VAT has stood for innovation, efficiency and ambition for over 50 years. With this passion, VAT has grown to become the leading international developer, manufacturer and supplier of high-performance high-end vacuum valves and vacuum sealing technology, employing over 2000 people worldwide. The headquarters are located in Haag (Switzerland), with production centers in Switzerland, Malaysia, Romania and Taiwan.
