The HR Specialist implements and administers human resource policies, programs, and procedures, providing operational support across various HR functions. This role ensures HR transactions are processed accurately and confidentially, maintaining proper documentation and compliance with company policies and labor laws. The position works closely with the HR Manager, department heads, supervisors, and employees to support workforce requirements and strengthen employee engagement.
Responsibilities
Coordinate recruitment activities, including job posting, candidate sourcing, applicant screening, interview scheduling, and employment reference checks
Maintain an updated applicant database and recruitment monitoring report
Coordinate with hiring managers regarding manpower requirements, candidate qualifications, interview results, and hiring recommendations
Facilitate pre-employment requirements, background verification where authorized, job offer documentation, and onboarding arrangements
Monitor recruitment timelines and provide regular updates on vacancy status and hiring progress
Maintain and update employee 201 files, personnel masterlists, organizational charts, job descriptions, and other employment records
Prepare and process employment contracts, appointment documents, confirmation or regularization notices, personnel action forms, and other HR-related documents for review and approval
Ensure proper filing, version control, safekeeping, and authorized access to confidential employee records
Monitor the completeness of employee requirements and follow up on outstanding documents
Maintain accurate employee information in the company's HRIS and other authorized recordkeeping systems
Monitor daily attendance, tardiness, undertime, overtime, absences, and leave applications
Review timekeeping records and coordinate with department heads and supervisors regarding attendance discrepancies
Prepare attendance summaries and validated timekeeping reports for payroll processing
Maintain leave balances and monitor leave applications in accordance with company policy
Document attendance-related concerns and prepare supporting records for the HR Manager's review when necessary
Assist in the preparation and validation of payroll inputs, including attendance, overtime, leave adjustments, salary changes, and other authorized payroll-related transactions
Coordinate employee enrollment, updates, and documentation for SSS, PhilHealth, Pag-IBIG, HMO, and other company benefits, as applicable
Monitor employee benefits records and coordinate with relevant government agencies and service providers
Assist in preparing payroll reconciliation reports and resolving employee inquiries concerning compensation and benefits
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Maintain confidentiality and accuracy in handling payroll information and other sensitive employee data
Receive, document, and elevate employee concerns, grievances, and workplace issues to the HR Manager
Assist in preparing Notices to Explain, incident reports, administrative meeting documentation, and other disciplinary records, subject to review and authorization
Monitor employee compliance with the Code of Conduct, company policies, workplace rules, and applicable administrative procedures
Assist in documenting investigations, employee conferences, and management decisions while observing confidentiality and procedural fairness
Support employee engagement, recognition, welfare initiatives, and internal communication activities
Coordinate performance evaluation schedules, appraisal forms, and submission deadlines
Monitor probationary employee evaluations and follow up with supervisors regarding performance assessments and recommendations
Assist in consolidating KPI scorecards, performance monitoring reports, and employee development requirements
Coordinate employee orientation, training sessions, workplace etiquette, 7S Good Housekeeping, and other HR development programs
Maintain training attendance records, evaluation results, and employee development documentation
Process documentation for employee transfers, promotions, changes in designation, salary adjustments, and other personnel movements, subject to approval
Coordinate resignation documentation, exit interviews, clearance procedures, and turnover of company property
Monitor employee separation records and coordinate with concerned departments regarding outstanding accountabilities
Assist in preparing final pay supporting documents and ensure timely endorsement to the authorized payroll or finance personnel
Maintain updated records of employee status changes and separation-related transactions
Assist in implementing company HR policies, the Employee Handbook, the Code of Conduct, and other approved internal procedures
Monitor compliance with applicable Philippine labor laws, Department of Labor and Employment (DOLE) requirements, and relevant government regulations
Assist in preparing employment-related reports, compliance documents, and supporting records for audits, inspections, and management review
Ensure that HR processes are properly documented and that employee records are handled in accordance with applicable data privacy requirements
Immediately elevate potential labor disputes, compliance risks, serious employee concerns, and other matters requiring management or legal review
Prepare periodic HR reports covering headcount, recruitment, attendance, employee movements, turnover, training, and other relevant HR metrics
Maintain HR trackers, monitoring sheets, and document control logs
Assist in identifying process gaps and recommend practical improvements to HR procedures and recordkeeping
Support HR projects, company activities, employee communications, and other authorized administrative initiatives
Perform other related duties reasonably assigned by the HR Manager, consistent with the position and operational requirements of the company
Requirements
Bachelor's degree in Human Resource Management, Psychology, Behavioral Science, Business Administration, or a related field
At least two (2) years of relevant experience in Human Resources, preferably with exposure to multiple HR functions
Experience in recruitment, employee documentation, timekeeping, employee relations, and HR reporting is preferred
Experience in logistics, warehousing, transportation, importation, or other operationally driven industries is an advantage
Working knowledge of Philippine labor laws and basic HR compliance requirements
Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
Familiarity with HRIS, timekeeping systems, payroll inputs, and electronic employee records
Ability to prepare formal HR correspondence, reports, notices, and employment documentation
Strong attention to detail and organizational skills
Effective written and verbal communication
High level of integrity, confidentiality, and professionalism
Analytical thinking and problem-solving ability
Ability to manage multiple priorities and meet deadlines
Professional interpersonal skills and the ability to work with employees at different organizational levels
Benefits
Free parking
On-site parking
Promotion to permanent employee
Important Details
Schedule: Monday to Friday, 8:30 AM – 5:30 PM; Saturday, 8:30 AM – 12:30 PM, subject to company policy