About This Role
This HR Specialist role provides comprehensive administrative support, ensuring the efficient operation of the office. The position assists with payroll processing, document management, and cross-departmental support, playing a vital role in maintaining organized systems and executing day-to-day administrative tasks.
Responsibilities
- Input newly hired employees’ information into the payroll system to initiate compensation setup
- Gather, consolidate, and verify payroll-related data to ensure accurate and timely salary processing
- Process employee loan applications, ensuring all documentation and eligibility requirements are met
- Compute final pay and separation benefits for resigned employees based on company policy and government regulations
- Prepare summaries of employee-related bank transactions, including fund transfers, petty cash usage, and liquidation reports
- Provide support to the Accounting Department by accurately encoding and recording financial transactions in both manual books and QuickBooks, ensuring timely and organized financial data entry
- Generate payroll reports for internal reference and external audit purposes on a monthly, quarterly, and annual basis
- Encode and submit government-mandated contributions and employee loan payments to the appropriate agencies
- Assist in scheduling interviews, maintaining HR records, and preparing employee-related documentation
- Coordinate with HR to support onboarding and offboarding processes from an administrative perspective
- Help organize company-wide employee records, ensuring updated and accurate digital and physical files
- Create and maintain structured spreadsheets, reports, and other office documentation for easy retrieval and review
- Organize and secure both physical and digital files, implementing systematic filing practices
- Assist in day-to-day clerical tasks such as data entry, document preparation, and internal correspondence
- Provide general administrative support to various departments to ensure smooth office operations
- Track and manage the renewal and expiration schedules of all business permits and licenses (e.g., LGU, DOLE, PEZA, BIR, BOI), coordinating with relevant government agencies
- Keep track of important updates and changes related to PEZA compliance requirements and ensure the timely submission of all necessary documentation, including but not limited to renewals
- Handle visa and Alien Employment Permit (AEP) applications and renewals for foreign nationals, including coordination with regulatory bodies
- Perform other tasks and special assignments that may be required to support operational and organizational needs
Requirements
- Bachelor’s degree or equivalent relevant work experience
