This HR Specialist position provides advanced-level administrative and analytical support for the Human Resources Department, performing a broad spectrum of complex duties that require a high degree of confidentiality, discretion, independent judgment, and initiative.
Responsibilities
Provide day-to-day human resources support and counsel, including the administration of HR policies, procedures, and programs
Work closely with the Human Resources Manager to ensure HR programs are consistently administered in compliance with organizational policies and cultural values
Handle basic employee relations issues by investigating, interviewing, and reviewing available data to uphold the “People First” culture and make sound recommendations for appropriate next steps; assist the Human Resources Manager with high-level investigations by compiling available data for review and drafting final ER reports
Train employees by employment group on general topics of common interest or topics designed to increase employee understanding and satisfaction in the organization’s employee programs
Perform administrative functions based on understanding HR policies and procedures, accurately communicating these policies to individuals at all levels of the organization
Input all HR transactional data into the HRIS and manage the Employee Action Notice (EAN) system while ensuring data integrity
Perform recruiting functions, including managing open positions on the applicant tracking system, contacting hiring managers, candidate sourcing, initial screening, interviewing, reference checking, and selection
Coordinate and conduct efforts required in severance processing, performance management reporting and monitoring, demographic analysis, new hire orientation, customized HR training, and exit interviews
Provide intermediate analytical assistance by running reports from the HRIS and applicant tracking systems and analyzing extracted data to assist in the development and support of organizational HR initiatives, such as turnover and hiring trends, and employee and candidate demographic information
Track and analyze trends to make effective recommendations for improvement of the employment environment
Compose correspondence requiring knowledge of organizational HR policies and practices, as well as departmental initiatives and strategies, such as offer letters of employment, leave of absence letters, and letters or emails notifying applicants of their status in the employment application process
Work closely with the HR Manager to ensure a high level of accuracy and customer satisfaction
Excellent problem-solving and analytical skills with accuracy and attention to detail
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Exceptional verbal and written communication skills with ability to deliver timely professional services to customers in a fast-paced, deadline-driven environment
Advanced computer skills/demonstrated aptitude (Excel, Word, Visio, PowerPoint, HRIS)
Ability to manage multiple tasks and adjust quickly to changing priorities
Must be able to work effectively in a matrix reporting relationship and communicate effectively with all levels within the organization
Strong relationship management and interpersonal skills to build rapport and trust throughout the organization
Intermediate understanding of HR best practices, employment law, and rules/regulations that assist in interpreting the organization’s policies, procedures, and processes
Must be able to work on sensitive issues with discretion and a commitment to confidentiality
Ability to complete well-defined projects set by management in a satisfactory manner
Exposed to and have basic knowledge of negotiation and conflict resolution, employee relations, leadership coaching, and change management
Ability to make presentations to small/medium sized groups and consult effectively one-on-one
Must be able to work extended hours
Ability to enter a smoke-filled environment as needed
Three (3) years of Human Resource experience with hands-on experience working with HRIS system applications/transactions or equivalent education and experience
Experience assisting employees in matters of HR policies and procedures, with at least one (1) year of experience investigating and resolving basic employee relations issues
PHR certification, or equivalent certification demonstrating intermediate level comprehension of the HR Body of Knowledge
Must be able to pass a background check and receive a license or permit from any Regulatory Agency, if applicable, to perform the essential job functions
Must be able to complete pre-employment drug test with a negative result