About This Role
This specialist role is responsible for managing visa and work permit applications for local and foreign employees in the Singapore team, including EP/SP/S permits and related renewals, changes, and cancellations. The position also supports the implementation of local HR policies aligned with headquarters frameworks and Singapore labour law, as well as providing recruitment support, managing employee onboarding and offboarding, maintaining personnel records, fostering employee relations, supporting cross-regional HR collaboration, and managing administrative operations for the Singapore office.
Responsibilities
- Apply, renew, modify, and cancel various work permits (EP/SP/S permits) for local and foreign employees; track immigration policy and assist in resolving approval issues to ensure compliant and efficient processes
- Assist in formulating and implementing HR policies on benefits, attendance, and performance management in alignment with headquarters frameworks and Singapore labour law; collect employee feedback and optimise policies
- Support the Singapore team with job postings, resume screening, interview coordination, candidate follow-up, and onboarding to ensure timely talent acquisition
- Manage employee onboarding including orientation, contract signing, personnel file establishment, and office equipment allocation; handle offboarding including exit interviews, work handover, salary settlement, and permit cancellation
- Maintain employee electronic and paper records; update employee roster, attendance records, and personnel changes; submit HR reports to headquarters and China region HR manager as required
- Respond to daily employee needs as HR point of contact; assist in organising holiday benefits and team-building activities to enhance team cohesion
- Report to China region HR manager; coordinate cross-regional HR work; monitor Singapore labour law updates to ensure HR compliance; support headquarters with training and performance data collection
- Manage Singapore office operations including procurement and inventory of office supplies, equipment maintenance; coordinate visitor reception, meeting arrangements, and file archiving; assist with travel bookings and expense reimbursement review; control administrative costs and submit related reports
Requirements
- Bachelor's degree or above in Human Resources Management, Business Administration, Law, Administrative Management, or related fields
- 1-3 years of hands-on HR experience in Singapore; familiar with work permit processes and local labour law
- Able to independently complete basic HR and daily administrative tasks; understand core HR modules; possess communication, coordination, and problem-solving abilities; proficient in Office and basic HR and administrative tools
- Fluent in English (listening, speaking, reading, writing); able to independently liaise with Singapore government agencies and partner institutions