About This Role
This HR Specialist role focuses on recruitment, talent acquisition, and general HR operations. The specialist will manage the entire recruitment lifecycle, from identifying staffing needs to onboarding new hires, and will also handle document management, administrative support, and compliance with labor laws. The position suits a detail-oriented individual capable of managing multiple recruitment projects in a fast-paced environment.
Responsibilities
- Collaborate with hiring managers to identify and fulfill staffing needs
- Manage end-to-end recruitment processes
- Create and publish job advertisements across job boards, social media platforms, and networking channels
- Screen and evaluate candidates through structured interviews
- Administer pre-employment written examinations
- Schedule and facilitate candidate interviews with department heads and panel interviewers
- Conduct comprehensive reference and background checks
- Participate in career fairs, school events, and industry networking groups
- Build and maintain an active candidate talent pool to meet current and future hiring timelines
- Collect, verify, and maintain pre-employment documents for all selected candidates and interns
- Ensure all published recruitment collaterals and HR materials adhere strictly to company branding guidelines
- Coordinate and facilitate orientations and onboarding programs for new hires and interns
- Ensure seamless onboarding execution within established timelines, including welcome email preparation, scheduling, and procurement/distribution of Intern Kits
- Maintain and monitor the integrity, completeness, and strict confidentiality of all HR files and personnel records
- Conduct periodic audits of applicant and employee documentation to ensure proper filing and regulatory compliance
- Manage school partnerships, including sourcing and coordinating with educational institutions for internship programs, career events, and maintaining MOAs, NDAs, and internship agreements
- Assist in payroll processing, resolving pay disputes, and facilitating paycheck distribution
- Act as a liaison with external vendors and benefit providers for health, disability, and retirement plans
- Support the planning and execution of HR programs, training sessions, and company events (e.g., benefits enrollment, town halls, recognition programs, holiday parties)
- Review and request Billing Budget Request Forms, weekly and occasional agent/freelancer payouts, and recurring vendor payments
- Prepare and submit regular HR analytical reports on a weekly, monthly, quarterly, and annual basis
- Ensure ongoing compliance with applicable local labor laws and regulations